I Just Completed a Very Successful Fundraiser for Our School Band

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Discussion Overview

The thread discusses experiences related to conducting successful fundraisers for school programs, particularly focusing on a recent fundraiser for a school band. Participants share details about their fundraising strategies, outcomes, and personal reflections on the process.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, shared their experience of organizing a fundraiser that generated $7,838 in guest sales, resulting in approximately $1,200 profit for the band program.
  • Another participant expressed pride in the success of the fundraiser and noted the positive impact it had on the school band.
  • Several users inquired about the materials used for the fundraiser, including cover letters and order forms, showing interest in replicating the success.
  • One participant mentioned giving incentives for top sellers, including prizes and door prizes, which contributed to the overall success of the fundraiser.
  • Some participants questioned whether the profit of $1,200 was adequate compared to the total sales, while others affirmed that the band program was pleased with the outcome.
  • Another participant shared their plans for an upcoming fundraiser aimed at supporting a school affected by a kitchen fire, indicating a shift in focus from monetary donations to providing kitchen products.

Areas of Agreement / Disagreement

Views differ regarding the adequacy of the profit generated from the fundraiser, with some participants expressing concern about the percentage donated, while others noted satisfaction with the amount earned.

Contextual Notes

Participants shared their personal experiences and strategies related to fundraising, emphasizing the collaborative nature of the efforts involving students and parents.

Who May Find This Useful

Consultants looking for insights on organizing fundraisers and those interested in sharing successful strategies within the community may find this discussion valuable.

R
rmcim
Messages
15
I just completed a very successful fundraiser for our school band program. I made packages containing a cover letter, catalogue and outside order forms. I then gave enough packages to the band teacher and asked that each student bring back a minimum of $100.00 in sales by a certain date. We were very successful in bringing in $7838.00 in guest sales and had 5-6 bookings from the orders. When all is said and done the band program should end up with approximately $1200.00 clear profit! It was very easy to pull off and I am seriously considering trying to do one every couple of months with different schools across the province. This fundraiser even garnered me a personal telephone call from Janice Gerol, Canadian VP! Not to mention a great commission cheque...:D
 
Way to go!
That check will sure come in handy - for the school and for you!
 
Way To Go!!!I Just joined !! and look who I found!!

I am her Director - and I have never been so proud!!
:)
 
:)
rmcim said:
I just completed a very successful fundraiser for our school band program. I made packages containing a cover letter, catalogue and outside order forms. I then gave enough packages to the band teacher and asked that each student bring back a minimum of $100.00 in sales by a certain date. We were very successful in bringing in $7838.00 in guest sales and had 5-6 bookings from the orders. When all is said and done the band program should end up with approximately $1200.00 clear profit! It was very easy to pull off and I am seriously considering trying to do one every couple of months with different schools across the province. This fundraiser even garnered me a personal telephone call from Janice Gerol, Canadian VP! Not to mention a great commission cheque...:D
Click to expand...
I am getting ready to do a fundraiser for a school who's kitchen just burnt down! We are going with the angle of doing a strict kitchen show and supplying the kitchen with PC products, instead of the money. Did you give any incentives for the top seller or anything?
Way to go on your great fundraiser!!!
 
Do you think that $1200 is low for gathering over $7,000 in sales? Or were they happy with that. I realize that it's $1200 that they didn't have before the fundraiser, but I wish that PC would up the donated percentageGreat job on collecting so many sales. I need to learn how to get my fundraiser sales higher
 
rmcim said:
I just completed a very successful fundraiser for our school band program. I made packages containing a cover letter, catalogue and outside order forms. I then gave enough packages to the band teacher and asked that each student bring back a minimum of $100.00 in sales by a certain date. We were very successful in bringing in $7838.00 in guest sales and had 5-6 bookings from the orders. When all is said and done the band program should end up with approximately $1200.00 clear profit! It was very easy to pull off and I am seriously considering trying to do one every couple of months with different schools across the province. This fundraiser even garnered me a personal telephone call from Janice Gerol, Canadian VP! Not to mention a great commission cheque...:D
Click to expand...

Can you upload the cover letter you used? I have looked on here and revamped one for one I may have. But your generated a lot of sales and I would love to see it.

Or if you want to email it to me.

How many kids participated?

Thanks!
 
I'd love to see the letter too!
 
I would also love to see any materials you gave them.
 
  • Thread starter
  • #9
C. Schapker said:
:)
I am getting ready to do a fundraiser for a school who's kitchen just burnt down! We are going with the angle of doing a strict kitchen show and supplying the kitchen with PC products, instead of the money. Did you give any incentives for the top seller or anything?
Way to go on your great fundraiser!!!
Click to expand...
Yes, I did give away a top seller prize - it consisted of a red silicon trivit folded to look like a stocking (so to speak) and I threw in a few door prize type (Season's Best, Quick Cut Paring Knife, Bamboo Tongs, etc.) and I also gave the top seller an ice cream sandwich maker. My top seller sold over $400!
 
  • Thread starter
  • #10
mandydollie said:
Do you think that $1200 is low for gathering over $7,000 in sales? Or were they happy with that. I realize that it's $1200 that they didn't have before the fundraiser, but I wish that PC would up the donated percentageGreat job on collecting so many sales. I need to learn how to get my fundraiser sales higher
Click to expand...
They were very happy with the $1200.00 they earned...This was a big boost for the band program and was done with very little effort on their part! Our band program consists of 100 students who were each asked to get $100.00 in sales... and majority of them did it!
 
  • Thread starter
  • #11
jrstephens said:
Can you upload the cover letter you used? I have looked on here and revamped one for one I may have. But your generated a lot of sales and I would love to see it.

Or if you want to email it to me.

How many kids participated?

Thanks!
Click to expand...
There were 100 students who were asked to participate. Of those 100 we had probably around 75 who actually submitted orders. The students were each invited to obtain $100 in sales. There were some orders which were more than $100 (one student had $400 in sales!), but very few were below the $80 required for the free cooling rack.

I prepared a letter (attached) and enclosed it in a large brown envelope along with 5 outside order forms - although I would only give them 3 max next time as only a few used more than one order form, and 1 catalogue. On the outside of the envelope, I photocopied important reminder information such as Student's Name, date orders were due back to me or to their band teacher, payment information, my contact information, online ordering information, etc. Be sure to write on the top of the outside order form "Student's Name:__________" so that you know which student belongs to which orders in case they come out of the envelopes.

When entering the orders on Pampered Partner, I put the student's name in the address line on the guests information so that when I printed off my electronic sales receipts to enclose with their orders, I knew exactly which student belonged to which orders. This made it easier when it came time to sort the order.

There was a total of 22 boxes delivered and I had 3 parent volunteers help me sort. We worked as 2 teams and each team had one person who read off the items to go in the bag and the other volunteer filled the bags from the boxes. We had all orders sorted and filled in less than 2 hours! The students were then told where to pick up their orders and they either delivered the orders or had the guests pick them up themselves... All went extremely smooth and I would definitely do it again!

Good luck!
 

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Frequently Asked Questions

What is a fundraiser with Pampered Chef?

A fundraiser with Pampered Chef involves hosting a cooking show or online event where a percentage of the sales goes directly to the school band or organization. Participants can purchase kitchen products while supporting a good cause.

How do I get started with a Pampered Chef fundraiser for our school band?

To start, contact a Pampered Chef consultant who can guide you through the process. They will help you set up the event, provide promotional materials, and explain how the fundraising percentage works.

What types of products can we sell during the fundraiser?

Pampered Chef offers a wide range of kitchen products, including cookware, bakeware, kitchen tools, and cookbooks. You can choose to feature specific items or allow supporters to browse the entire catalog.

How much money can our school band expect to raise?

The amount you can raise depends on the total sales generated during the fundraiser. Typically, fundraisers can earn between 10% to 30% of the total sales, depending on the consultant and the specific fundraiser agreement.

Can we host a virtual fundraiser instead of an in-person event?

Yes! Pampered Chef offers options for virtual fundraisers, allowing participants to shop online from the comfort of their homes. This can increase participation and sales, especially for those who may not be able to attend an in-person event.

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