How Should I Organize Catalogs for My Baseball Fundraiser?

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Discussion Overview

The thread discusses organizing catalogs for a baseball fundraiser, with participants sharing their experiences and suggestions for structuring the fundraiser effectively.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, expresses nervousness about organizing a fundraiser and seeks advice on the number of catalogs needed.
  • Another participant suggests creating a packet for each child, including a link to the consultant's website for out-of-town orders.
  • One participant shares their experience from a previous fundraiser, detailing the contents of the packets they created, including multiple catalogs and order forms, and emphasizes the importance of setting a deadline.
  • Another participant congratulates the original poster and suggests having at least 25 catalogs for the fundraiser, along with a letter explaining the ordering process.

Areas of Agreement / Disagreement

Views differ on the specific number of catalogs to include in the packets, with some participants suggesting more than others. No clear consensus emerges on the best approach.

Contextual Notes

Participants share personal experiences related to organizing fundraisers, focusing on practical aspects like packet contents and strategies for engaging families.

Who May Find This Useful

Consultants looking for ideas on organizing fundraisers and structuring catalog shows may find the shared experiences and suggestions relevant.

B
blestmom
Messages
49
Okay, my baseball fundraiser is a go! I'm nervous, because I've only had one cooking show (for friends) so I'm not a seasoned pro but here I go!

It is going to be a non-kitchen cooking show for parents, and then combine that with a catalog show for out of town family, etc.

I have a ton of questions, but I'll ask one at a time!

First of all, how many catalogs do I need to have for the catalog show part? I only have 12 Spring Catalogs for the cooking show (I've got more ordered...if they get here in time) but there are 25 kids on the 2 teams combined, so my question is...how would you suggest I set up the packet to send home with each kid? I have a good letter already, explaining the fundraiser and how to order, etc. I was thinking about some outside order forms and a catalog.

Ideas? Suggestions? Thanks.
Deb
 
I wouls creat a packet for each kid (family) and make sure to have the link to your wed site for the out of town orders....
 
Hi there,

I'm a fairly new consultant who became team mom for my son's farm league team. I've thought about doing a baseball fundraiser but not sure how to go about it, what to say in my letter, etc. Any advise?

Noel:chef:
 
I did a huge fundraiser for my daughters cheerleading squad a year and half ago - what I did was make up a packet with 2 catalogs for each girl, outside order forms (6) and instructions on how to calculate, who checks should be made to etc - and A DEADLINE!!!!

I then collected all the packets at a NON cooking show - held at the library of the HS - I had a bunch of products, set up nicely by catagory and did a quick talk etc - Each girl was requested to have at least 200 in outside orders and bring at least 2 guests to the non cooking show as well - It went very well - split between 2 teams (jv and varsity) they equalled over 7500 in sales... Good luck!!

Oh - and see if you can get some team volunteers to help with the sorting - that was the worsed part!!
 
Hi Deb,Congratulations on your baseball fundraiser! It's completely normal to feel nervous, but remember that you are passionate about Pampered Chef and that will shine through during your cooking show.In terms of catalogs, it's always better to have more than you think you'll need. I would suggest having at least 25 catalogs for the catalog show part. If you have more ordered, that's great, but it's better to have too many than not enough.For the packets to send home with each kid, I would suggest including one catalog and one order form for each family. You can also include a note or letter explaining the fundraiser and how to order. You can also offer to do a virtual cooking show for out of town family and friends, using the catalogs and order forms you send them.I hope this helps. Best of luck with your fundraiser!Sincerely,
 

Frequently Asked Questions

What types of catalogs should I include for my baseball fundraiser?

For your baseball fundraiser, consider including a mix of seasonal catalogs, product-specific catalogs, and any special promotions. Seasonal catalogs showcase the latest products, while product-specific catalogs can highlight items that are particularly popular or relevant for your audience. Additionally, including a digital catalog option can help reach more supporters.

How can I organize the catalogs for easy distribution?

Organize the catalogs by creating bundles for different groups, such as players, parents, and coaches. Use clear labeling and consider including a cover letter that explains the fundraiser's purpose and how to order. You can also create a digital version that can be easily shared via email or social media.

Should I provide a physical or digital catalog for my fundraiser?

Providing both physical and digital catalogs is ideal. Physical catalogs can be handed out during team meetings or events, while digital catalogs can be shared through email or social media. This approach ensures that you reach a wider audience and accommodate different preferences.

How can I track orders from the catalogs effectively?

To track orders effectively, create an order form that includes all necessary details such as product names, quantities, and customer information. You can use a spreadsheet to log orders as they come in, making it easier to manage inventory and fulfill orders. Consider assigning a specific person to oversee this process for better organization.

What should I do if I run out of catalogs during the fundraiser?

If you run out of catalogs, quickly assess the demand and consider printing additional copies or directing supporters to the digital catalog. Communicate with your team and supporters about the situation, and ensure they know how to access the online version. This way, you can keep the momentum going and continue to gather orders.

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