How Do You Handle Unresponsive Event Hosts?

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Discussion Overview

The thread discusses experiences and frustrations related to unresponsive event hosts, particularly in the context of scheduling cooking shows. Participants share their personal encounters with hosts who do not communicate effectively, leading to challenges in planning and executing events.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expresses frustration over unresponsive hosts and the lack of communication regarding event details.
  • Another participant shares their experience of needing to leave a message indicating they would show up unless they heard otherwise, highlighting the challenges of planning without confirmation.
  • Some participants mention using reminders or alarms to help remember to follow up with hosts, indicating a proactive approach to communication.
  • One participant humorously offers to visit unresponsive hosts to encourage them to engage, reflecting a lighthearted take on the situation.
  • Another participant shares a positive outcome after finally reaching a host, who needed to reschedule due to not receiving invitations in time, illustrating that communication can eventually lead to resolution.
  • Several users discuss the idea of hosting a gathering in a new kitchen, showcasing a community spirit and camaraderie among participants.

Areas of Agreement / Disagreement

Views differ on the effectiveness of communication strategies with hosts, as some participants share successful outcomes while others express ongoing frustrations. No clear consensus emerges regarding the best approach to handle unresponsive hosts.

Contextual Notes

The discussion reflects the personal experiences of consultants navigating the challenges of event planning within the Pampered Chef community, emphasizing the importance of communication in their business practices.

Who May Find This Useful

Consultants facing similar challenges with event hosts may find the shared experiences and strategies discussed in this thread relatable and potentially insightful.

chefann
chefann
Gold Member
Messages
22,050
I had to leave the dreaded, "I'll be at your house on Sunday at 1:30 unless I hear otherwise" message. http://i210.photobucket.com/albums/bb315/chefann1138/smilies/oregonian_hoh.gif

I've got a pair of hosts for this Sunday who booked a fundraiser at the end of November. I've left several messages for the primary contact, initially to find out which house the show was going to be at. Never hear back from either of them. I mailed out host packs to them with invitations in them. And there was no answer when I called yesterday - hence the "I'll see you then" message.

Luckily, I wasn't relying on this show for the early January incentive. But I'm out catalogs and invitations (and labels) if it ends up not happening. I've got their phone numbers with me here at work - if I remember to call them.

Some people just have no respect for others!
Thanks for letting me vent. http://i210.photobucket.com/albums/bb315/chefann1138/smilies/mistick_frustriran.gif
 
chefann said:
I had to leave the dreaded, "I'll be at your house on Sunday at 1:30 unless I hear otherwise" message. http://i210.photobucket.com/albums/bb315/chefann1138/smilies/oregonian_hoh.gif

I've got a pair of hosts for this Sunday who booked a fundraiser at the end of November. I've left several messages for the primary contact, initially to find out which house the show was going to be at. Never hear back from either of them. I mailed out host packs to them with invitations in them. And there was no answer when I called yesterday - hence the "I'll see you then" message.

Luckily, I wasn't relying on this show for the early January incentive. But I'm out catalogs and invitations (and labels) if it ends up not happening. I've got their phone numbers with me here at work - if I remember to call them.

Some people just have no respect for others!
Thanks for letting me vent. http://i210.photobucket.com/albums/bb315/chefann1138/smilies/mistick_frustriran.gif
Click to expand...


Why is the common courtesy of a phone call or even an email so hard for some people?

((((((((((((((HUGS)))))))))))))
 
We can help you remember. What time would you like to be reminded? I set the alarm on my cell phone to remind me to call certain hosts in the evenings because I don't think to make calls when the kids are home. We can be your alarm.
 
  • Thread starter
  • #4
Good idea- but I really need to log off and get some real work done today. If I leave the browser up on my computer, it's too tempting to spend all day here. ('cuz I just love you folks all so much!) I'll write myself a sticky and try her number closer to lunch time.
 
If you don't hear from them, give me their address and I'll go over and kick a little booty for you! :grumpy:
 
  • Thread starter
  • #6
Well, I just reached her. Apparently, she had just called my house (I leave my home number when I leave messages). She didn't get the invites in time to get them in the mail, so she wanted to reschedule. I rebooked her for late February (for the HWC w/2 shows promo!). I also got a confirmation of which host's house it's going to be at. :rolleyes:

So, that's 2 cancellations/reschedules out of 2 shows booked for this weekend. But since I can now use the time to do laundry, everyone who's going to Leadership can breathe easy. ;)
 
chefann said:
Well, I just reached her. Apparently, she had just called my house (I leave my home number when I leave messages). She didn't get the invites in time to get them in the mail, so she wanted to reschedule. I rebooked her for late February (for the HWC w/2 shows promo!). I also got a confirmation of which host's house it's going to be at. :rolleyes:

So, that's 2 cancellations/reschedules out of 2 shows booked for this weekend. But since I can now use the time to do laundry, everyone who's going to Leadership can breathe easy. ;)
Click to expand...

Don't forget to use vinegar! :D


...and now you can get cabinets sorted out...
 
  • Thread starter
  • #8
Yeah- only 140 boxes/flat packs, plus handles, hinges, and drawer dampers. :rolleyes:

I think I'll have to have a Cheffer party when it's done.
 
chefann said:
Yeah- only 140 boxes/flat packs, plus handles, hinges, and drawer dampers. :rolleyes:

I think I'll have to have a Cheffer party when it's done.
Click to expand...


Are you sure you want a bunch of cheffers in your brand new kitchen?:D


I'd be glad to come help you christen the new kitchen!:chef:
 
  • Thread starter
  • #10
OMG! Can you imagine the fun of a kitchen full of Cheffers? Maybe I'll have to postpone until the summer, though, so we can spill out into the back yard.

You can bring DH, and he can talk cars with my DH in the Chrome Theater (garage).
 

Frequently Asked Questions

How do I follow up with an unresponsive event host?

Start by sending a friendly follow-up message via email or text. Keep it light and positive, expressing your excitement about the upcoming event. Ask if they have any questions or need assistance with their planning. If you don’t hear back, consider reaching out again a few days later to check in.

What should I do if the host is not responding to my messages?

If the host is not responding, try varying your communication method. If you’ve been emailing, consider sending a text or calling them. Sometimes, a different approach can prompt a response. Ensure your messages are concise and to the point, making it easy for them to reply.

How long should I wait before considering a host unresponsive?

It’s generally acceptable to wait about a week after your last communication before considering the host unresponsive. If you’ve made multiple attempts without a response, it may be time to move on and focus on other potential hosts.

Should I offer incentives to encourage a response from the host?

Yes, offering incentives can be a great way to motivate an unresponsive host. Consider providing a small gift or a discount on their order if they confirm their event date or engage in planning. This can create excitement and encourage them to respond.

How can I prevent hosts from becoming unresponsive in the future?

To prevent unresponsiveness, establish clear communication from the start. Set expectations about the planning process and check in regularly. Use engaging and interactive methods, such as polls or questions, to keep them involved and excited about their event.

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