Fundraiser FAQs: How to Credit Student Orders and Handle Individual Orders

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Discussion Overview

This thread centers around questions and experiences related to managing fundraiser orders through a website, specifically addressing how to credit student orders and handle individual orders that may not include necessary information for tracking purposes.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant shares their experience of using a website for a fundraiser and inquires about the correct way to credit student orders by including the student's name on the second address line.
  • Another participant mentions that individual orders placed without an organization name will not count towards the fundraiser and that the home office will handle those orders directly.
  • One participant expresses appreciation for the home office's handling of individual orders and wishes for a feature to track website hits for better engagement insights.
  • Another participant explains that including the student's name on the second line is for internal accounting, especially when not all students are participating in the fundraiser.
  • A participant asks about the necessity of sending receipts for individual orders that lack organization names and receives feedback emphasizing the importance of tracking information.

Areas of Agreement / Disagreement

Views differ on the necessity of sending receipts for individual orders without organization names, with some participants suggesting it is important for record-keeping while others focus on the handling by the home office.

Contextual Notes

Participants are sharing personal experiences and insights related to their own fundraising efforts and the challenges they face with order management through their websites.

Who May Find This Useful

Consultants involved in fundraising activities who are navigating the complexities of online order management and seeking peer insights on best practices.

maryhenderlite
maryhenderlite
Messages
306
Ok, I have a website and I am doing a fundraiser. I had read on here, that when doing a contest, have people put the name of the student on the 2nd address line, for that student to get credit.. Is this right, will it show up in my email that I get saying I have a order online.. Now for my stupid quesiton, I had a lady not put in the orgaization, and did an individual order.. I ended up calling her (she didn't respond to my emails) to see who she was (I had no clue) and if she was trying to place an order for the fundraiser.. She was, but that was her mistake.. I had it on the catalogs, flyers AND the website (in 2 different places) to put the school as organization.. but do I have to send her a receipt.. she did it as an individual order. How does this work? Never read anything on here about that.. Sorry this is soooo long, but trying to figure this one out. Haven't had the website long, and this is my first show in over a year!!!
Thanks to all of you
 
Unfortunatley her order will not go twoards the fundraiser.
Whenever an individual order is placed it automatically gets sent to HO and they take care of everything. They'll send her the box with a receipt and you'll make commisson on her order. You can see how much she spent by going to "Individual Performance Tracker" on CC.
I'm sorry I don't know too much about fundraisers so I cant answer your first question. Oh, and when anyone orders online through your website you WILL get an e-mail!
 
  • Thread starter
  • #3
Thank you for your reply. It is nice to know that PC will take care of Everything for that order and others. I have handed my catalogs and info out so much lately. I so wish that we could use a "counter" on our websites.. or that they did that.. that way we could at least see how many "hits" we got. Maybe someone else will know about the 2nd address line thing.. Thank you again.
 
Putting the student's name on the 2nd line is just for internal accounting purposes.

I'm doing a FR for a church youth group right now. In this group, not everyone is participating. So the $ is only going towards those that do. So if Jimmy sells $300 and Sara sells only $50, they will get the donation applied to their retreat balance accordingly. Does that make sense?

It's not fair to just split it equally in this situation, so putting the student in the 2nd line on online orders is the only way to keep track. They have their names on the OOFs that they are handing out as well.
 
who responded to my previous post about fundraising and contests! I appreciate all of your helpful tips and suggestions. I have a quick question though - if someone places an individual order through my website and doesn't include the organization name, do I still need to send them a receipt? I had a situation like this recently and I'm not sure what the protocol is. Any advice would be greatly appreciated. Thanks again for all of your support! Hello there! Thank you for reaching out and seeking help from our community. It's great that you are utilizing your website for fundraising and running contests to promote it. To answer your question, yes, it is important to have the organization name included in the order for tracking and crediting purposes. However, if someone forgets to include it, you can always reach out to them and ask for the information. In this case, since you were able to contact the customer and confirm that it was indeed for the fundraiser, you can send them a receipt for their individual order. It's always better to have all the information in your records for future reference. I hope this helps and good luck with your first show in a year! Keep up the great work!
 

Frequently Asked Questions

What is the process for crediting student orders in a Pampered Chef fundraiser?

To credit student orders in a Pampered Chef fundraiser, you will need to keep track of each student's orders and the total amount they sell. When you submit the final order, ensure that you indicate which orders belong to which student. This can typically be done through the Pampered Chef website or order form by including the student's name next to their respective orders. Once the orders are processed, you can distribute the credits accordingly based on the total sales each student achieved.

How do I handle individual orders that are placed during a fundraiser?

Individual orders placed during a fundraiser should be treated separately from the group orders. Make sure to inform customers that their individual orders will not count towards the fundraiser totals unless specified. You can process these orders through the standard Pampered Chef ordering system, and they will be shipped directly to the individual customers. Be sure to communicate with the fundraiser organizer about how these orders will be accounted for in relation to the fundraiser's goals.

Can I combine student orders with individual orders for shipping purposes?

Yes, you can combine student orders with individual orders for shipping purposes, but it is important to clearly communicate this to all parties involved. Ensure that you have permission from the individuals placing the orders to combine them. This can help save on shipping costs and streamline the delivery process. However, keep detailed records of which items belong to which student and individual to avoid confusion during distribution.

What happens if a student forgets to collect payment for their orders?

If a student forgets to collect payment for their orders, it is essential to address the situation promptly. You can reach out to the customer directly to request payment, explaining that the order will not be processed until payment is received. Alternatively, you may choose to cover the cost initially and have the student reimburse you later. Make sure to communicate the importance of collecting payments upfront in future fundraisers to avoid similar issues.

How can I track sales and credits for each student effectively?

To track sales and credits for each student effectively, consider using a spreadsheet or a fundraising management tool. Record each student's name, the items they sold, the total amount, and any payments received. This will help you keep an organized overview of each student's contributions and ensure accurate crediting. Regularly update the records as orders are placed and payments are received to maintain clarity throughout the fundraiser.

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