What's the Most Efficient Way to Tally Up Host Orders After a Show?

[ChefinHarmony]

Okay, the night of the show, when it's over, the last thing I do before leaving is separate my 3 part order forms (I have to use them) to keep a copy and give the other copy to the Host (already gave the customer one sheet). Then I tally up the orders there to tell the host where she "stands" in her earning level.

Does anyone have a cool form or sheet they use to do this?? I am just writing it on the Host envelope or any other blank paper I can find. I know there has to be something neat out there. I know it changes by the time we close the show, but I like them to know where they stand and how much to the next level, etc. Just hoping for a one page cool form to use!

Thanks!!
Joanne

 

[DebbieJ]

Do you give her a show planner in her hosting packet? Ask her to take it out and look at the very last page. It's all right there. You don't need to reinvent the wheel.

 

[ChefinHarmony]

Debbie,
I like to list each guest's name - you know Suzy $43, Grandma $35 etc. Then total up their orders to give the grand total. Then I write what level they are at $300 = $40, but you are only $25 away from $400, etc. I know it's on the back of the planner - but that's just a summary. I'm looking for something that allows me to list orders by customer. Am I making sense?
Thanks!
Joanne

 

[DebbieJ]

I understand what you are saying, but I don't understand the extra work you are creating for yourself! Why does she need a list of everyone's name and total? The only thing that matter is the GUEST SALES total and you can write that on the Show Planner.

If she has the receipts, why does she need a list?

 

[PampChefJoy]

Here's an old one that I created awhile ago... feel free to tweak for your needs...

 

[PampChefJoy]

Nevermind... I didn't read all the way down...

 

[ChefDebra]

FYI - there is a Cooking Show Tally form available on paperwork/supply, item# EE65 for $1. It's a pad of 25 duplicate forms where you can include current sales and what she needs to get to the next two levels. There's also a place to put the free product value earned, how many 1/2 price items, and her discount, as well as what the monthly host special.

There's a section to put any bookings, with the name and date of the show, as well any outside orders that she needs to collect money from (name and amount).

 

[chefjeanine]

FYI - there is a Cooking Show Tally form available on paperwork/supply, item# EE65 for $1. It's a pad of 25 duplicate forms where you can include current sales and what she needs to get to the next two levels. There's also a place to put the free product value earned, how many 1/2 price items, and her discount, as well as what the monthly host special.

There's a section to put any bookings, with the name and date of the show, as well any outside orders that she needs to collect money from (name and amount).

I love these forms! It's nice to have a record that both you and the Host have. Before I leave for a show, and if there are already website orders, I write that amount up at the top so I can leave the Host with an accurate guest sales level.

 

[speedychef]

I LOVE the Tally from HO because I keep a copy. That tells me if I added it up wrong or something. Sometimes I don't remember exactly what I told the host, whether I included outside orders or what, so I LOVE to have a copy. It's a great tool!

 

[raebates]

The tally forms sound like a good idea.I give my hosts their kits in a bright yellow folder (hard to lose on just about any desk or countertop). I ask them to get that folder out while I'm tallying everything. I write their current show total on the front of that folder. I write the benefits she (or he) is entitled to right now. I also write how far she is from the next level and how much more she would receive. That way it's right there on her folder.

 

[ChefBeckyD]

FYI - there is a Cooking Show Tally form available on paperwork/supply, item# EE65 for $1. It's a pad of 25 duplicate forms where you can include current sales and what she needs to get to the next two levels. There's also a place to put the free product value earned, how many 1/2 price items, and her discount, as well as what the monthly host special.

There's a section to put any bookings, with the name and date of the show, as well any outside orders that she needs to collect money from (name and amount).

I just recently started using this form - and I love it! My hosts like it too - I've had some really positive feed-back about it, and it is much easier to use & read than what is on the Host Planner. And like someone else said, I also get a copy too, which I like.

 

[ChefLisa]

Here is what I do...Hi all!

I always tell the host at what level she is when I am at the show, but I follow up with an email.

Here is the verbiage:

Hi Karen!

Thank you so much for hosting the party last night. I really had a lot of fun and hope you did also!

Here are your current host benefits and for what you would qualify at higher levels:

Current Guest Sales - $479.75
Current FREE Product Value - $60.00
Current Half Price Items - 2
Current Show Discount - 20%
60% Off a Piece of Open Stock Cookware

Guest Sales - $500.00
FREE Product Value will be - $90.00
Half Price Items will be - 2
Show Discount will be - 25%
60% Off a Piece of Open Stock Cookware

Guest Sales - $600.00
FREE Product Value will be - $115.00
Half Price Items will be - 2
Show Discount will be - 25%
60% Off a Piece of Open Stock Cookware

Guest Sales - $700.00
FREE Product Value will be - $140.00
Half Price Items will be - 3
Show Discount will be - 25%
60% Off a Piece of Open Stock Cookware

As your show total goes up, your benefits will also.

Also, currently 11 guests have made purchases for your party. When you have at least four more orders, you will get the Chef's Tongs for free.

Additionally, please keep in mind that you now have a 10% discount for anything you purchase for the next year.

Please let me know if you have any questions as you are collecting additional orders.

Thank you again!
Lisa Hewitt
Independent Sales Director/Trainer
for The Pampered Chef®
(770) 887-0564

 

[rebeccastt]

FYI - there is a Cooking Show Tally form available on paperwork/supply, item# EE65 for $1. It's a pad of 25 duplicate forms where you can include current sales and what she needs to get to the next two levels. There's also a place to put the free product value earned, how many 1/2 price items, and her discount, as well as what the monthly host special.

There's a section to put any bookings, with the name and date of the show, as well any outside orders that she needs to collect money from (name and amount).

Does anyone have one of these that they can scan and put on here so I can see if it is worth it to buy some? I hate that we can't SEE what is available to order...I feel like I am flying blind with supply orders.

THANK YOU!!!!

 

[heat123]

Does anyone have one of these that they can scan and put on here so I can see if it is worth it to buy some? I hate that we can't SEE what is available to order...I feel like I am flying blind with supply orders.

THANK YOU!!!!

How funny I was going to ask the same thing Rebecca!

 

[SillyChef]

Here's an old one that I created awhile ago... feel free to tweak for your needs...

Thanks Joy! I love that!!!

 

[siderits]

Host tally sheet I useHere's a form I created that I use. I've had a few hosts get confused about how to spend free product (can't be applied to half price items). A couple of days pass while the host is finalizing last orders or deciding how to spend her $$, and it seems they forget everything I explained at the end of the show. HTH!

 

[dannyzmom]

Hi all!

I always tell the host at what level she is when I am at the show, but I follow up with an email.

Here is the verbiage:

Hi Karen!

Thank you so much for hosting the party last night. I really had a lot of fun and hope you did also!

Here are your current host benefits and for what you would qualify at higher levels:

Current Guest Sales - $479.75
Current FREE Product Value - $60.00
Current Half Price Items - 2
Current Show Discount - 20%
60% Off a Piece of Open Stock Cookware

Guest Sales - $500.00
FREE Product Value will be - $90.00
Half Price Items will be - 2
Show Discount will be - 25%
60% Off a Piece of Open Stock Cookware

Guest Sales - $600.00
FREE Product Value will be - $115.00
Half Price Items will be - 2
Show Discount will be - 25%
60% Off a Piece of Open Stock Cookware

Guest Sales - $700.00
FREE Product Value will be - $140.00
Half Price Items will be - 3
Show Discount will be - 25%
60% Off a Piece of Open Stock Cookware

As your show total goes up, your benefits will also.

Also, currently 11 guests have made purchases for your party. When you have at least four more orders, you will get the Chef's Tongs for free.

Additionally, please keep in mind that you now have a 10% discount for anything you purchase for the next year.

Please let me know if you have any questions as you are collecting additional orders.

Thank you again!
Lisa Hewitt
Independent Sales Director/Trainer
for The Pampered Chef®
(770) 887-0564

That's awesome Lisa - I love it!!

 

[Lisa/ChefBear]

Rebecca and Heather,

Does anyone have one of these that they can scan and put on here so I can see if it is worth it to buy some? I hate that we can't SEE what is available to order...I feel like I am flying blind with supply orders.

Here's the one I "made" I'm way TOO CHEAP to spend $, when I can make my own, I generally either write it twice or get carbon paper and write once, lol.


HTH,

Lisa

 

[rebeccastt]

Thank you, Lisa! Now I have a visual...I think I will order those!

 

[heat123]

Thanks Lisa!