"Office Assistant" Job Description

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Discussion Overview

The thread discusses various experiences and opinions regarding hiring office assistants for administrative tasks related to Pampered Chef businesses. Participants share their methods of managing these roles and the types of tasks they delegate.

Discussion Character

  • Anecdotal, Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, shares their experience of hiring someone to handle tedious admin tasks like stamping catalogs and preparing host packages.
  • Another participant mentions taking their office assistant to Mexico as a reward for their help, highlighting the personal relationship and support they provide.
  • One user expresses concern about letting their assistant take work home, preferring to keep tasks within their sight, while another participant suggests that it can be beneficial to allow assistants to work independently.
  • Several participants discuss the use of technology, such as exporting contacts from Pampered Partner Plus to iContact, to streamline their administrative processes.
  • One participant notes the limitations of the software available in Canada, expressing frustration over the lack of certain features that would make their work easier.

Areas of Agreement / Disagreement

Views differ on the best approach to managing office assistants, with some participants favoring in-person oversight while others support remote work arrangements. No clear consensus emerges on the ideal method.

Contextual Notes

Participants share personal experiences and preferences regarding the hiring and management of office assistants, reflecting a variety of approaches within the consultant community.

Who May Find This Useful

Consultants considering hiring office assistants or looking for ways to manage administrative tasks may find the shared experiences and opinions relevant.

P
PamperedK
Silver Member
Messages
1,126
I have someone who has offered to do my tedious admin stuff for me (stamping catalogs, etc.). I'm going to pay her around $10 / hour...we'll probably just work out how much I owe her at the end of the job each month. I'm hoping you guys can help me come up with some things that she can do for me while sitting at home watching TV. My plan is to give her a basket of paperwork to do so she can do it on her own time.

Stamp Catalogs / Order Forms / Recruiting Material
Put together host packages
enter my contacts into iContact
Put together recruiting packets

Is there anything else you think? I don't want to end up giving her 5 hours worth of work because I can't afford that but I'm finding myself running out of things and stamping catalogs 5 minutes before I need to leave for shows.

Also - for those of you that have someone like this - what do you pay them?
 
um, this is SO not helpful...I am taking my office assistant with me to MEXICO!!!
LOL! It was the deal when they announced the trip so since she helped me get there. :)
Anyhoo, I have her come to my office. I keep a running list of things for her to do during the week and I have a folder for things I need her to type. typing she usually takes home but all the other stuff she does here. I did this so my life is easier. I order about once a month and she comes the day after delivery and stamps everything.
Typically she does:
Stamps ALL paperwork order forms, catalogs, mini & recruiting
Invites-prints folds addresses and stamps
Host packets- all info, addresses etc
Newsletter list-maintains
Meeting help- does games helps with set up recipes etc.
Special events- She was the 1st class stewardess for national meeting day, she is working on my host party invites for February.
She is also moral support and she helps to drum up leads. If my team has a question they can ask her and get the same answer as me. She is also babysitting the kids when we go to regional :)
In addition to going to Mexico, she gets first pick out of the Director's box (she's taking the pineapple wedger and large platter) I pay her meals during the event and she wants to come to Director retreat in Harrisburg.
Unfortunately, she is moving to Hawaii soon :( (I will miss my Melba!!)
Fortunately, she will sign before then, she has already had & taught the training and sooner than I think I will be able to do Director Downline training in Hawaii!

I LOVE my assistant!! Can't wait for MEXICO! and hope you are as lucky as me :)
Sorry I had to brag, it's my MELBA!!!!

**Funny at leadership after they announced the new plan I was outside chatting away on the phone, super excited and making plans....with who? MELBA!!

holy cow, this is long. :) sorry
 
  • Thread starter
  • #3
What do you think about letting her take the stuff home to stamp? I have a lady at work who offered. I'd feel weird having her come over to my house and work while I'm off doing other things, so I thought i'd take a basket of the host packet stuff and have her do host packets and just return them to me....do you think that would work??
 
Up to you, I figured if I took the time to get it all together, in that amount of time I could have done it myself. At first it was weird having her come while I do other things. Now it is good, I can be on the phone doing "money Making" activites or putting to gether my meetings while she is doing the other stuff.
I would think you can try it and if it was a hassle...
 
  • Thread starter
  • #5
Yeah good idea. I think I'm going to try it out for a while with her doing it at home (I think that's what appealed to her) and then I'll reassess later on.
 
Keep me posted...

If you offer to take her to Disney, maybe she will come to your house! LOL :)
 
Winnipegk said:
Stamp Catalogs / Order Forms / Recruiting Material
Put together host packages
enter my contacts into iContact
Put together recruiting packets
Click to expand...

You know you can export from PP and import into iContact without having to type each individual one, right?
 
DebbieJ said:
You know you can export from PP and import into iContact without having to type each individual one, right?
Click to expand...

That was my favorite thing!!! I love being able to do that and not have to sift through the repeats :)
 
  • Thread starter
  • #9
DebbieJ said:
You know you can export from PP and import into iContact without having to type each individual one, right?
Click to expand...
oh yeah but that would mean i'd have to type more than their names into PP!! I wish PP had their name, phone number and email on the main order page. then i'd actually enter that info...but it doesn't.So I enter them all into an excel file, including if they're a recruit lead, interested in cookware, stoneware or knives, then i upload that into icontact.
 
DOn't you use Pampered Partner Plus?
 
  • Thread starter
  • #11
We don't have that here in Canada. Why, does it have all that info on the main order screen?!?!
 
yep, email your home office!!
 
  • Thread starter
  • #13
Koolotus said:
yep, email your home office!!
Click to expand...

Ugh I've told them a million times how much we want this program and this just adds another reason why! It's not fair!
 

Frequently Asked Questions

What are the primary responsibilities of an Office Assistant?

An Office Assistant is responsible for a variety of tasks that support the daily operations of an office. These tasks typically include managing phone calls, scheduling appointments, maintaining files and records, handling correspondence, and assisting with data entry. They may also be involved in organizing meetings and events, as well as providing general administrative support to other staff members.

What skills are essential for an Office Assistant?

Essential skills for an Office Assistant include strong organizational abilities, excellent communication skills, proficiency in office software (such as Microsoft Office Suite), attention to detail, and the ability to multitask. Additionally, having a friendly demeanor and the ability to work well in a team environment are important for maintaining a positive office atmosphere.

What qualifications are typically required for an Office Assistant position?

Most Office Assistant positions require a high school diploma or equivalent. Some employers may prefer candidates with an associate's degree or relevant certifications in office administration. Previous experience in an administrative role can be beneficial, but entry-level positions may also be available for those with strong skills and a willingness to learn.

What is the typical work environment for an Office Assistant?

An Office Assistant typically works in a professional office environment, which can vary from corporate offices to small businesses. The role usually involves working at a desk, using computers and office equipment, and interacting with colleagues and clients. The work environment is generally fast-paced, requiring the ability to adapt to changing priorities and tasks.

What are the career advancement opportunities for an Office Assistant?

Office Assistants can advance their careers by gaining experience and developing their skills. Opportunities for advancement may include positions such as Office Manager, Administrative Coordinator, or Executive Assistant. Further education and specialized training can also open doors to higher-level administrative roles or other areas within the organization.

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