Fundraiser Coordinator - Holy Macaroni! Mailing Update

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Discussion Overview

This thread centers around a participant's experience coordinating a large fundraiser for an animal rescue group, specifically discussing the challenges of gathering enough invitations for the event. Participants share their reactions, offer personal anecdotes, and suggest ways to help with the mailing process.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant shares their excitement about the fundraiser and the challenge of needing 900 invitations.
  • Another participant mentions checking with inactive consultants for leftover supplies as a potential solution.
  • Several users express willingness to send outdated postcards to help with the mailing.
  • One participant discusses their experience with a similar fundraiser and the attendance and sales from previous years.
  • Another participant suggests printing postcards at a local office supply store as a cost-effective option.
  • One participant expresses concern about the overall cost of mailing out so many invitations.
  • Several participants offer to send their old invitations, with one mentioning they have a significant number from previous years.

Areas of Agreement / Disagreement

Views differ on the best approach to gathering invitations, with some participants suggesting creative solutions while others focus on offering their supplies. No clear consensus emerges on a single best method.

Contextual Notes

The discussion reflects a community of Pampered Chef consultants sharing personal experiences and resources related to fundraising efforts, particularly for animal rescue initiatives.

Who May Find This Useful

Consultants involved in fundraising efforts or those looking for creative solutions to similar challenges may find the shared experiences and suggestions beneficial.

dannyzmom
dannyzmom
Gold Member
Messages
9,271
Ok - I really wanted to say HOLY SHIT but didn't want to put that in a thread title in case children were hovering...anyway - I got this email from the coordinator of the huge fundraiser I am doing - u know, the one who was sending out FOUR HUNDRED invitations...well, I printed up her 400 postcards and gave those to her and then I get this email today:

Carolyn,

HI! I haven’t heard from you since I left you a voice message the other day. We want to get the mailing out within the next week. I am leaving tomorrow for 2 weeks, returning 8 July 07. Please contact Kathy, who is on my board and is a great volunteer, regarding any Pampered Chef stuff. She and another member will be putting the mailing together. We need 500 more postcards as soon as you can get them to us. Kathy’s numbers are:

Home: xxx xxx-xxxx

Cell: xxx xxx-xxxx


Thanks again,

Jess

-----------------------------------------------------------------
:::::thud:::::::
anyone else have anymore outdated postcards they'd like to part with?
Oy vey!!!!
 
Goodness... 900 invites? Are you doing this as a live show or as an online and catalog show? That's fantastic, what group are you doing this for?
 
Wow. Sounds like one heck of a fund raiser! I don't have any postcards for you, but I do have a suggestion. Do you have any inactive consultants you can check with? I just had a gal, that has been inactive for almost a year, bring me all of her supplies. She had invites, lap boards, and all kinds of stuff. I kept what I needed and passed the rest on to my team. You never know, you might be able to round up some invites in a few phone calls.
 
  • Thread starter
  • #4
dwyerkim said:
Goodness... 900 invites? Are you doing this as a live show or as an online and catalog show? That's fantastic, what group are you doing this for?
Click to expand...

I am doing a live cooking show - she's got a microphone for me.
It's an animal rescue group.
 
Carolyn, I still have several i can send, just let me know!
 
Carolyn, I have some I can send. PM me an address. :)
 
dannyzmom said:
I am doing a live cooking show - she's got a microphone for me.
It's an animal rescue group.
Click to expand...
Holy smokes, how many people do you think will show up? Whatever are you going to cook to serve them, or are you doing a demo and not worrying about feeding everyone?
 
Carolyn, WOW!

That said, why don't you print up something and print it at OfficeMax for 3/12 cents a copy? It would be a little more expensive to send.
Actually, if they are a nonprofit it will only be a few cents more to mail.
 
Holy cow sounds like one awsome fundraiser!!! My only consern is the cost for the postcards:eek: 900 in total is a ton and to mail out.....maybe we should think of some creative ways to help you get the word out other ways or at least think of ways to keep your costs down. Anybody have any ideas?:confused:

Good luck, I hope this turns out to be the biggest fundraiser on record;)
 
That's great, Carolyn!I just checked, and the only old invites I have are last season's theme show. Plus they have my "Can't come but want to order" stickers on them already.Have you thought about getting some free postcards from Vista Print? You can find a design with a dog on the front and have it be relevant to the event.
 
You forgot to say "Batman!!"


I'll see what I have Carolyn.. PM me an address to send to .
 
I have a TON of outdated postcards. The girl I signed under quit a few months ago and gave me a ton of supplies. Many of them are theme show invites, but I do have some generic. Let me know if you want them and I'll put them in the mail!

Tara
 
I also have quite a few if you would like them.
 
WOW! I don't have any or I'd be happy to help out.
 
I wish I had some... I just sold them to another consultant who preferred last season's design... I wish you the best of luck rounding that many up! May this be an amazing fundraiser!
 
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  • #16
dwyerkim said:
Holy smokes, how many people do you think will show up? Whatever are you going to cook to serve them, or are you doing a demo and not worrying about feeding everyone?
Click to expand...

They did this fundraiser (my downline consultants did it) the last two years and they had about 50-60 people actually attend...the first year did $3000 in sales and the 2nd year did just under $2000. But this year they are inviting quite a few more ... and I am hoping to get the sales up to at least $4k

I will have lots of PC recipes already made and will demo a ring of some sort.
 
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  • #17
Sallie_M said:
Carolyn, WOW!

That said, why don't you print up something and print it at OfficeMax for 3/12 cents a copy? It would be a little more expensive to send.
Actually, if they are a nonprofit it will only be a few cents more to mail.
Click to expand...

I made up a flyer and gave it to the gal in charge but she said she prefers the postcarsds (i think she's nuts). She is using the flyer to post around town and at local Vets and Kennels..but insists on the postcards for mailing :P
 
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  • #18
rennea said:
Holy cow sounds like one awsome fundraiser!!! My only consern is the cost for the postcards:eek: 900 in total is a ton and to mail out.....maybe we should think of some creative ways to help you get the word out other ways or at least think of ways to keep your costs down. Anybody have any ideas?:confused:

Good luck, I hope this turns out to be the biggest fundraiser on record;)
Click to expand...

I agree - - that's why I am using old postcards rather than the current ones. Thankfully the group is paying their own postage. She just asked me to bring up the postacrds so I am printing them with the show info and my return address/website etc...then she is having her secretary address, stamp and mail them. So I have to get th eall printed up and mailed off to her ASAP...no time to get something printed up professionally - the event is i n3 weeks.
 
I've got four packs of very old ones that I can send you (from 2000 - 2003). email your address to me and I'll pop them in the mail on Monday. [email protected]

I hope you have an AWESOME fundraiser!

Linda
 
Holy Cow Carolyn!! I have 7 unopened packs of outdated invitations plus probably another 150. Please let me know if you want them!!
 
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  • #21
THANK YOU everyone!! I think enough of you are sending me invites this week that I should be able to get them printed and sent off and be ok (unless she emails again and asks for more - YIKES!) -- so THANK YOU THANK YOU THANK YOU...you gals ROCK!
 
Let us know how it works out!!
 
I have only one word: WOW!
 
let me know if you need more. I have tons of old ones leftover.
 
Wow, that is amazing! I do have a bunch, let me know if you need more. My director was cleaning her office & gave me a sack full of them....
 
I didn't even know we had them!
 
I found 400 extra ones (Why?) - stuffed them in a 2 day envelope and sent them out yesterday - you "SHOULD" be OK - unless they invite the entire population of South America as well :eek: If you need more ~ let us know....
 
I have 6 packs of new ones I'd donate to the cause if you need them yet. I've been out of town and didn't see this until today.

Wow! What on earth do I say to someplace like the ARL to even get to do one of these fundraisers? I'm stumped on the approach ...
 
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  • #29
MomToEli said:
I have 6 packs of new ones I'd donate to the cause if you need them yet. I've been out of town and didn't see this until today.

Wow! What on earth do I say to someplace like the ARL to even get to do one of these fundraisers? I'm stumped on the approach ...
Click to expand...

My mom is friends with this lady - the one who runs the local animal rescue group (Mom does wildlife rescue as well) and got us hooked up with this FR 3 years ago...God Bless Mom!!
 
Carolyn, I don't know why I couldn;t post individually ~ Wow, what a GREAT fundraiser! I have so many questions! lol.

* Will you share the cover letter you are sending with the catalog packets you will make?

* Is the show the send off for the catalog/web sales?

* What recipes will you already have made?

* What type of letter did you use originally to get them? I want to contact all the Animal shelters now. I love fundraisers! They are such feel good events! Good luck! Looks like you have enough invites. :)
 
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