Consultant Sending the Invitations....

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Discussion Overview

The thread centers around the experiences of consultants regarding the process of sending invitations for their hosts. Participants share their methods, challenges, and successes in obtaining guest lists from hosts.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, mentions that they have never had a host refuse to provide a guest list, suggesting that presenting it as a standard practice helps.
  • Another participant shares their experience of informing hosts that they will handle the invitations, which seems to encourage hosts to provide their guest lists willingly.
  • Several users note that having a clear process for collecting guest information can help ensure invitations are sent out in a timely manner.
  • One participant discusses a specific form they use to collect guest information, emphasizing that it is only for sending invites and not for other marketing purposes.
  • Another participant expresses confidence in sending out mini-catalogs as invitations, noting a positive impact on show averages.
  • Some participants recount challenges they faced with hosts who were hesitant to share guest information, with one sharing a humorous anecdote about a host's environmental concerns.

Areas of Agreement / Disagreement

Views differ on the willingness of hosts to share guest lists, with some participants reporting consistent cooperation while others have encountered resistance.

Contextual Notes

Participants share personal experiences and methods related to their roles as consultants, focusing on invitation processes and host interactions.

Who May Find This Useful

Consultants looking for insights into managing host invitations and gathering guest lists may find the shared experiences relevant.

S
stefani2
Messages
1,681
I am considering sending out the Invitations for my Hosts. Can anyone give me some tips on what to say to a Host? How to do it?

Are Hosts REALLY willing to share their friends information?
 
Yes! I've never had a host not give me their guest list. As long as you tell them that is the way you do it, they usually don't argue with you. If you waiver and waffle about it then they usually take the option to do it themselves. I present it as another benefit of booking a show with me.
 
Jenna, I just make it a matter of fact thing. Right at the show, I let them know that I make it easy for them to host - and that one of the ways I do that is by mailing out their invites for them.

When they book, I give them their host packet, and include the following form in there for them. I let them know when they book that they can email their list or snail mail it to me, and that I use it ONLY for sending out invites, and not for anything else. (No one gets added to my mailing list unless they've requested it themselves)

Here is the form I use - I got it from here.
 

Attachments

  • Thread starter
  • #4
Cool! Thx Allison and Becky! :) That makes me feel more confident...
 
stefani2 said:
Cool! Thx Allison and Becky! :) That makes me feel more confident...
Click to expand...

It's totally worth it! I started in March last year. The biggest thing I like is that you know the invites went out, when they went out and how many went out. Plus if you don't get a guest list back in a certain amount of time you can be pretty sure if you are having a show or not before the fact, not the day before when you find out the host never sent the invites. I print all the host information on my computer. There is information off to the right that talks about bringing a guest, the guest special and that they can order online.
 
  • Thread starter
  • #6
oh ya - I forgot to add the tip to mention the Guest Special - THANKS!
 
  • Thread starter
  • #8
OMG Becky! That is FABULOUS! I have seen other OOF - but I find them too small (more space = more products ordered, perhaps? :D )

I REALLY REALLY appreciate you sharing this! SIMPLIFIES SO MUCH for me!


:love::love::love:
 
My Clustermate's Show average doubled in February from sending out the mini-catalogs as invitations with the attached invitation inside it. She doesn't even put them in an envelope but I am not sure they would make it around here!
 

Attachments

Thanks Jane, I was going to create something like this!
 
I've been sending out the invites for my hosts for almost 3 years now and not once have I ever had anyone even bring up anything about giving me their friennds/family information. Here's basically what I say once we have a date set: "I'll email you a Word document that has blank labels on it so that you can enter in the names and addresses of your guests, then email it back to me and I'll take care of mailing out your invitations!" Generally 99% of them are EAGER to give me the info so that they don't have to mail out the invites!!
 
I have had a few problems with hosts giving me their guest list. I even had one tell me that she would email them to invite them. I said that that is the way I do it and she said "it's about not killing trees with me".
I had one that I reminded and reminded her and she finally said she would just call everyone.
 
caraighan said:
I have had a few problems with hosts giving me their guest list. I even had one tell me that she would email them to invite them. I said that that is the way I do it and she said "it's about not killing trees with me".
I had one that I reminded and reminded her and she finally said she would just call everyone.
Click to expand...

LOL - that one just made me laugh.

Okay - so it's more about the slave labor in China that assembled her computer?
 
  • Thread starter
  • #14
c00p said:
I've been sending out the invites for my hosts for almost 3 years now and not once have I ever had anyone even bring up anything about giving me their friennds/family information. Here's basically what I say once we have a date set: "I'll email you a Word document that has blank labels on it so that you can enter in the names and addresses of your guests, then email it back to me and I'll take care of mailing out your invitations!" Generally 99% of them are EAGER to give me the info so that they don't have to mail out the invites!!
Click to expand...

Great idea! Can you share it, Andrea?
 

Frequently Asked Questions

What does it mean for a consultant to send invitations?

When a consultant sends invitations, it refers to the process of reaching out to potential guests to invite them to a Pampered Chef party or event. This can be done through various methods such as email, social media, or physical invitations, and is an essential step in building attendance and engagement for the event.

How can a consultant effectively send invitations?

A consultant can effectively send invitations by personalizing the message, clearly stating the event details (date, time, location), and highlighting the benefits of attending, such as exclusive offers or fun activities. Utilizing multiple channels, like social media and direct messaging, can also increase reach and engagement.

Should consultants follow up after sending invitations?

Yes, following up after sending invitations is highly recommended. A friendly reminder can help confirm attendance and generate excitement about the event. It also provides an opportunity for guests to ask questions or express any concerns they may have.

What tools can consultants use to send invitations?

Consultants can use various tools to send invitations, including email marketing platforms like Mailchimp, social media platforms like Facebook and Instagram, and event planning tools like Evite or Paperless Post. These tools can help streamline the invitation process and track RSVPs.

How can a consultant track the success of their invitations?

A consultant can track the success of their invitations by monitoring RSVP responses, engagement on social media posts, and attendance at the event. Additionally, they can ask for feedback from attendees to understand what worked well and what could be improved for future events.

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