When Do You Give the Host Their Packet?

Click For Summary

Discussion Overview

This thread explores the timing of when to give host packets to consultants' hosts, with participants sharing their personal experiences and practices regarding this aspect of hosting shows.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, mentions giving the host packet as soon as the date is booked to prevent changes and ensure the date is remembered.
  • Another participant shares their experience of waiting to give the host packet until they receive the guest list, as they send invitations and believe this approach helps secure the date.
  • Several users mention that they prefer to give the host packet only after obtaining the guest list, citing past experiences with cancellations when packets were given too early.
  • One participant notes that they save postage by providing the host packet at the show when the booking occurs, which they find more convenient.
  • Another participant indicates that they send reminders and recipes to maintain interest in the show while waiting for the guest list.

Areas of Agreement / Disagreement

Views differ on the timing of giving host packets, with some participants advocating for immediate distribution upon booking, while others prefer to wait until the guest list is received. No clear consensus emerges.

Contextual Notes

Participants share varied practices based on their experiences, with some emphasizing the importance of securing guest lists to reduce cancellations.

Who May Find This Useful

Consultants looking for insights into different approaches for managing host packets and guest lists may find this discussion relevant.

J
jesusluvsu2005
Messages
386
Hi everyone! I have a host who booked a show april 21st. Should I give her the host packet now or wait until closer in? Same about ones who book in May. I'm assuming giving it about 3 weeks before the party. What do y'all do? Thanks!
God bless,
Amanda
 
Because I send invitations, I don't give out Host Packets until after I get their guest list. But if you aren't sending invitations, I don't think you need to wait.
 
I give them their host packet as soon as we book a date. That way they won't change it and it has the date and time listed on the planner so they won't forget. There are times that I wait (the show is more than 4 weeks out), I forget, etc. :-)
I have a show on April 24th and need to get it to the host. :-)
 
Packets
chefjeanine said:
Because I send invitations, I don't give out Host Packets until after I get their guest list. But if you aren't sending invitations, I don't think you need to wait.
Click to expand...

I do this too. Even if their show is several months out, I give them the guest list to fill out now and give them two weeks to fill out and return to me. Their excitement is now about a show, I want the list while they are excited. When I get this, I send out the packet one month before the show. I send out show reminders and recipes between now and a show several months out to keep up the interest. I don't have cancellations because of this.
 
what I do1 month in advanced. (although I don't think many of my Hosts do anything with it until about 3 weeks in advance of her Show Date).

I REALLY promote OO through my PWS - so giving her a Host Package with a 50 in 5 HO helps.
 
I save postage and give packets at the show when they book.
 
chefjeanine said:
Because I send invitations, I don't give out Host Packets until after I get their guest list. But if you aren't sending invitations, I don't think you need to wait.
Click to expand...

I do this too... once I get their guest list, I send out their packet along with the invites... me getting their guest list locks in their date, after they've shown enough interest to do that, I know they'll follow through with the rest of the host duties... usually.
 
I also don't give the host packet until I get the Guest List. I used to give it out as soon as the show was booked, but had way too many cancellations this way. :chef:
 
heather223 said:
I also don't give the host packet until I get the Guest List. I used to give it out as soon as the show was booked, but had way too many cancellations this way. :chef:
Click to expand...


yeah... what she said!





Ok so it's late and I'm a bit punchy.... :D
 
DebbieJ said:
I save postage and give packets at the show when they book.
Click to expand...

Me too! I send out the invites also, but I figure it's less money to lose the host packet, than to mail it to them later - plus, it means one less thing I have to remember to do.

I rarely have cancellations - so it's more convenient for me and it gets them started on outside orders right away.
 

Frequently Asked Questions

When do I give the host their packet?

You should give the host their packet at least one week before their party. This allows them enough time to review the materials and understand their responsibilities.

What should be included in the host packet?

The host packet typically includes a host guide, order forms, a catalog, and any promotional materials. It may also contain tips for inviting guests and hosting a successful party.

Can I give the host their packet earlier than one week before the party?

Yes, you can give the host their packet earlier if you feel it would help them prepare better. Just ensure they have enough time to go through the materials and ask any questions.

What if the host loses their packet?

If the host loses their packet, you can easily provide them with a replacement. It's a good idea to have digital copies of the materials available for quick access.

Is it necessary to meet with the host when giving them their packet?

While it's not strictly necessary, meeting with the host can be very beneficial. It allows you to explain the contents of the packet, answer questions, and build rapport with the host.

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