Sharing a Fair/Expo Table Question

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Discussion Overview

This thread explores experiences and strategies shared by participants regarding sharing a table at fairs and expos. Participants discuss how to manage logistics, contacts, and costs when collaborating with another consultant at such events.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, suggests splitting costs for supplies and contacts based on personal connections and geographic regions.
  • Another participant shares their experience of alternating turns speaking to attendees and using different colored drawing slips to track contacts.
  • Several users mention the importance of clear communication and planning with a partner to ensure fairness in handling leads and bookings.
  • One participant notes the potential benefits of sharing a table at a busy event, highlighting that two consultants can manage traffic better than one.
  • Another participant describes using a combined drawing for prizes while keeping track of individual contacts through personal notes on slips.
  • Some participants express hesitance about sharing tables due to past experiences of low traffic at fairs.
  • Several users discuss the idea of having separate drawings or using marked slips to differentiate between contacts made by each consultant.

Areas of Agreement / Disagreement

Views differ on the best methods for managing contacts and leads, with no clear consensus on a single approach. Participants share various strategies based on personal experiences.

Contextual Notes

Participants share experiences from various fairs and expos, indicating a range of event types and personal comfort levels with sharing tables. The discussion reflects diverse strategies tailored to individual preferences and event dynamics.

Who May Find This Useful

Consultants considering sharing tables at fairs or expos may find the shared experiences and strategies helpful in planning their approach.

D
dwyerkim
Messages
546
Not sure if this is the right place for this post, but wondered for people who've done fairs/expos and shared a table with someone, how did you handle it? Did you each supply equal amounts of paper supply or some other way split that cost? How did you split up bookings, contacts, etc? I imagine the contacts without much personal connection would just be split in half, maybe by geographic region of our city, but for people that we'v personally connected with or booked shows with, how do you keep that part fair? I am considering sharing a bridal fair table in August and just want to have all the details planned before talking about it with the other consultant. Thanks for your ideas!
 
Usually you do everyother one and anyone you speak to is yours. Here is a sheet on booth etiquette that I got off this site. Initially I think it was posted by Chefanne.
 

Attachments

Funny you should ask!I just did one w/ a fellow consultant that I did not know. We each brought a door prize of similar value. Some cheap hand out items to draw people to the table. Had one box for entries and split them (unlooked at) evenly. Then when we looked them over, did some swapping for regional ease. Also offered 10% off for orders placed that night (w/ direct ship). Trying to pull together a book show... or if they called after the fact and mentioned the show I would honor the 10% or send them a few "tool gadgets & SB (current or not)". This was my choice to do. My partner did the 10% that night only. We also handed out a squirt of lotion to who was interested.We would take ups (turns) approaching people. When the expo got busy, we just started handing out paperwork whereever & like crazy. We each had our own stamped items w/ our names. Laying out and handing out. If people would approach at a slow time, we'd share (input) information, but the person who's turn it was got the contact.Feel free to walk the expo too w/ your paperwork and hand out as you walk. Also hand to other vendors. Wear PC clothing or your apron all the time. Even to the bathroom. Leave business cards in the bathroom w/ hand cream and soap w/ your info stuck to it. (if you won't get in trouble) be sure to pick up when event is over. If someone wanted to book a show, the person who secured the expo got it first, then the other consultant got the next and back/forth that way.Potential recruits ~ opposite way. Or visa versa.This was both of our first times sharing w/ a fellow PC consultant trying to increase leads... so we were very considerate to eachother. No toe stepping or pouncing or such and we both made out very well.If we spent some serious time on one person, we would write their name down and that would be our contact no matter who's up it was.You should talk in detail to your partner. Iron everything out and come to a common agreement on how you will handle what is thrown at you. Expo's can be fast paced, stressful and confusing. Have all your paperwork ready, your host packet & recruit packets prepared. Over pack. You can always bring them home, but you can't go home and get more. :rolleyes: Have a few great "one liner's" practiced so you can draw people to you. Search "tag lines" or "commercial" and see what other people use. I like are you a Wendy (s), Betty (crocker) or Martha (stewart)? I can make Wendy and Betty look like a Martha. ;) Good luck and let me know how it goes! The first one is always the hardest...:o Hope this is helpful. If you have detailed questions, I'll see if I can answer for you. Feel free to email me. With any Expo; follow up is KEY! :)
 
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I share booths all the time and we each have different color drawing slips. We take turns talking to people and keep the ones of the people we talk to so they have some connection and the name matches the papers we hand out.

As far as the drawing goes we usually put them together in one container and then who ever's gets picked takes care of the prize (usually a gift certificate worth $10-20 depending on the fair and worth more if the person books a show and uses it at her show).
 
  • Thread starter
  • #5
Thanks for the info. I have done fairs before by myself, just never shared with someone else. I am a little hesitant to share...LOL! The fairs I've done before have been really quite slow, nothing I couldn't handle alone, and not tons of leads so I wouldn't want to have to split them. This wedding expo though they say has several hundred brides, and each bride averages 2.8 people with her, so there could be a lot of contacts (not just brides either). With that many, two of us could probably better manage the traffic flow and not lose people sheerly b/c we can't get to them. I was thinking of doing two drawings, one for people doing a registry right then (better prize) and then a smaller drawing for everyone else. I like the idea of doing colored contact slips, or maybe just hitting the white ones with a highlighter ahead of time to tell them apart, so that you keep the people you speak to personally.
 
I would say have different drawing slips, so you can tell which ones are yours. (If you are putting them all into the same container) If you speak to someone, make a notation on the slip about them or what you talked about so you can remember them. The last few booths our cluster did together we didn't have a "prize drawing" set up on the table to draw people in. What we did was we each stood on either side of the table...my paperwork on my end hers on her end. When talking to people, offer for them to fill out a DPDS for a gift certificate drawing. I had them hand it directly to me so I could write on it those little reminders about them and what we talked about. Then, I just put them in my apron. I did my own drawing (made up my own GS so they could only redeem it through me and put an expiration date of 90 days on it) and the other girl did her drawing.

Paperwork wise, each of you should bring your own stuff to hand out. I always take our recipe cards with my info to pass out...mini catalogs (much cheaper and most of the time people want to see the "new" things) and only hand out full size catties to those who are really interested.

We have never had a problem with someone "hogging" all of the prospects that come to the table...if it's not busy, maybe take turns talking to people who come up, but if it's busy, just take care of the people as you can and it will even itself out!

HTH
 
MGG,

Nice outline.

I have attached the recipe card I hand out at booths & fairs. It certainly gets your name out there.

I have had several shows, sales and one recruit from the coupon.

HTH
 
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  • Thread starter
  • #8
PCGINA said:
MGG,

Nice outline.

I have attached the recipe card I hand out at booths & fairs. It certainly gets your name out there.

I have had several shows, sales and one recruit from the coupon.

HTH
Click to expand...

Thanks for sharing your coupon/recipe... great idea!
 

Frequently Asked Questions

What is a fair/expo table in the context of direct sales?

A fair/expo table is a designated space at a trade show, fair, or expo where direct sales representatives showcase their products, engage with potential customers, and promote their business. It allows them to connect with a larger audience and generate leads.

How can I share a fair/expo table with another Pampered Chef consultant?

To share a fair/expo table, you can coordinate with another consultant to split the costs and responsibilities. Discuss how you will divide the space, share the setup, and manage customer interactions to ensure a smooth experience for both parties.

What are the benefits of sharing a fair/expo table?

Sharing a table can reduce costs, increase foot traffic, and provide a collaborative environment. It allows both consultants to leverage each other's networks, share marketing materials, and create a more dynamic presentation that can attract more customers.

Are there any specific guidelines for sharing a table at a fair/expo?

Yes, it's important to check the event's rules and regulations regarding shared tables. Some events may have restrictions on the number of vendors per table or require both consultants to be registered with the event. Always communicate with the event organizer to ensure compliance.

How should we promote our shared table to attract more visitors?

To promote your shared table, utilize social media, email newsletters, and local community boards. Create eye-catching signage for the table and consider offering joint promotions or giveaways to entice visitors. Collaborating on marketing efforts can help maximize visibility and engagement.

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