How Did You Make Your Vendor Event So Successful?

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Discussion Overview

This thread focuses on participants sharing their experiences and strategies for making vendor events successful, particularly in the context of garage sales and fairs. Various methods of promoting their businesses and engaging with potential customers are discussed.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, shared their success at a city-wide garage sale, attributing it to tips learned from the forum and detailing their promotional strategies.
  • Another participant inquired about the layout of items and promotional materials used at the event, seeking advice for their upcoming garage sale.
  • Several users expressed interest in the tri-fold flyer mentioned, with requests for copies to use in their own events.
  • One participant noted the challenge of providing receipts for cash and carry items and shared their method of using a receipt book for orders.
  • Another participant mentioned variations in discounts available at Office Max, suggesting that others check their local store's offerings.
  • One user shared their experience of using a specific promotional idea from the tri-fold flyer to encourage bookings for shows.

Areas of Agreement / Disagreement

Views differ on the effectiveness of various promotional strategies and materials, with no clear consensus emerging on the best practices for vendor events.

Contextual Notes

Participants are primarily consultants sharing personal experiences and insights from their own vendor events, with a focus on practical tips and promotional materials.

Who May Find This Useful

Consultants looking for ideas on how to effectively promote their business at vendor events and those interested in sharing or obtaining promotional materials like flyers.

P
PamperedByJulie
Hey everyone

I wanted to say thanks to all the people who post things on this forum. I participated in a city-wide annual garage sale on Saturday and it went really well. My success can be credited to many of you on this site who have posted all sorts of tips and tricks about doing fairs, expos, etc.

In the end, I did an hourly gift certificate for $5 and a grand prize (free ingredients for a kitchen show). I got 60 names from the event, 4 of which indicated they wanted to host. After I drew the names for the GCs, I started calling everyone else to say each person won a free kitchen show and already have one show booked from that. So far, I've called about 1/2 the people and plan to do more tomorrow. I'm actually off to a kitchen show tonight (not booked from this). On top of that, I got 4 orders (people who came to me to order) and sold about half the things I brought as cash & carry. My best seller was the PC HWC pins - part of the price will be donated to ACS from me along with the rest of the donation for May. I had a lot of extras because the HWC products didn't sell as well as I had hoped.

If you don't know about the discount for making copies at Office Max, be sure to look on the main PC website for details. We can make copies for 1/2 price and that saved me a ton of money because I gave out a tri-fold flyer instead of catalogs. I included my monthly specials, the PC montly specials, the new mid-season products, a recipe, my information, etc. I also had a display board with information on other great things (gift certs, pampered bride, etc) from the PC and the actual fliers for the monthly specials.

My SS2 month is going to be great - I'll be able to get the US&G along with the fall products.

Thanks again to everyone.
 
So was this at your house - at your garage sale? We are having a city wide garage sale this weekend & I wanted to promote my business. How did you lay your items out? Did you have a few catalogs on display - did you have product on display?
 
  • Thread starter
  • #3
detailsThis event was in the downtown area of a neighboring city where the vendors paid to rent a 10x10 space. I had one table where I set up products for demo purposes and one table where I set up products for sale. There were two streets closed to traffic and people could go from booth to booth to see what all was available. There were garage sale items, arts & crafts, food, me, Tupperware, Cookie Lee jewlery, Mary Kay, and more.
 
Share the trifold??That is awesome!! I love the tri-fold idea! Can you share your copy? I would love to see it. I do lots of fairs and bazaars and get tired of spending $1.06 to mail out a catalog to everyone after the event or pass out catalogs without getting contact info first. TIA!! :)
 
receiptsHow do you give out receipts for cash and carry items? Since they weren't ordered in the person's name....how do they get a receipt if they need to return something?
 
Office Max discountI believe the discount is different for different areas b/c we only get 20% off at my store. So people might want to ask.
 
I really like the tri-fold idea, it's sound really great. I'm sick also to give out catalog for people that wont old a show or order it does get expensif. Can you share your flyer?
Thanks,
sweet
 
Cash and Carry receiptsWhen I sell cash and carry items I use a receipt book, purchased at Office Max for around $2. I pre-stamp them with my info including phone. I tell the customer to save the receipt and if they have any problems with the item and would like to return it to contact me. Then I can come up with receipt for the original purchase. People do not usually save the receipts, and I have never had anyone contact me about a return from a cash and carry item.
 
thanksthanks for the information on the receipts!!
 
Tri-FoldJulie,
I would love it if you could send me or attach your tri-fold brochure so everyone can see!
Congratulations on a fantastic job!
Thanks, Angela
 
tri foldcould you email me also
 
  • Thread starter
  • #12
here's the tri foldI've been gone a bit, sorry for the delay. Here's the brochure that I used. As for receipts, I didn't give any out for the cash & carry. I used the 3 ply receipts for orders at the garage sale because it gave a detailed receipt to people I barely knew, thus established some credibility. At shows, I use the outside order form and write the total paid on the back of a business card.

Julie
 

Attachments

  • Thread starter
  • #13
Can someone convert that one...all I got was the little picture in the upper left corner. Thanks in advance! :)
 
I got FOUR pics! Woo hoo!

Paula in TN
 
Julie,
I liked that stone dollar days idea in your flyer about whatever day of the month you hold your show is what price the round stone is for the host- very cool. I bet you could get alot of shows booked for the first couple of weeks of the month. :p
 
I don't know how to convert files. What do you want it converted to? I did move a couple things around for everything to fit in my word document because when I opened it somethings were covering up other things in the document. I'll attach it. Maybe it will work better for you.
 

Attachments

Janel,

I just have a crummy word processor. It doesn't always let me view doc files well, and forget about saving them to my hard drive and viewing them later! :p I don't think it has anything to do with your layout, just my system.

Paula in TN
 
Tri foldJulie,
I have been looking for a fair or something of that sort to do in my area. I would love to see your tri fold flyer. PLEASE send me a copy!!!! This is my first month as a consultant. I am having a hard time finding bookings for July! Does anyone have any suggestions?
 
tif2kids,
The attachment for the trifold flyer is posted above this reply. just click on where it says fair flyer and open it. As for getting bookings in july. I have found one of the best way to get bookings is to enitice hosts through the monthly host specials. Go to your list of 100 and call everyone letting them know what the host special is for July. There are alot of good ideas on this website so you have come to the right place. Read through the threads under "bookings" and you'll get a ton of ideas. Good luck
 

Frequently Asked Questions

What strategies did you use to attract attendees to your vendor event?

To attract attendees, I utilized a multi-channel marketing approach. This included promoting the event on social media platforms, sending out email invitations to my existing customer base, and collaborating with other vendors to cross-promote. Additionally, I created eye-catching flyers and posted them in local community centers and businesses to reach a wider audience.

How did you choose the location for your vendor event?

The location was chosen based on accessibility and foot traffic. I selected a venue that was centrally located and had ample parking. It was also important to choose a space that was large enough to accommodate multiple vendors while providing a welcoming atmosphere for attendees.

What role did product demonstrations play in your event's success?

Product demonstrations were a key element of the event's success. They allowed attendees to see the products in action, which helped to highlight their benefits and versatility. I made sure to schedule live cooking demonstrations using Pampered Chef products, which engaged the audience and encouraged them to make purchases on the spot.

How did you ensure effective follow-up with attendees after the event?

After the event, I collected contact information from attendees through a sign-up sheet and offered a raffle for a Pampered Chef product as an incentive. I followed up with a thank-you email that included a special discount for their next purchase and a link to my online store. This helped to maintain engagement and convert attendees into customers.

What tips do you have for collaborating with other vendors at the event?

Collaboration with other vendors can enhance the event experience. I recommend establishing clear communication and setting mutual goals before the event. Sharing booth space, co-hosting giveaways, and promoting each other's products can create a more dynamic atmosphere. It's also beneficial to select vendors whose products complement yours, as this can attract a broader audience.

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