KarensChefsClub
Gold Member
- 26
Guest Lists and Mailing Out Invitations
- Thread starter KarensChefsClub
- Start date
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- Tags
- guest invitations mailing
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Discussion Overview
This thread explores various approaches to managing guest lists and invitations for Pampered Chef shows, focusing on the experiences of participants regarding reminder calls and follow-up with guests who do not attend.
Discussion Character
- Anecdotal
- Opinion-based
Main Points Raised
- One participant, identifying as a consultant, shares their experience of mailing out invitations and plans to follow up with guests who do not attend by offering catalogs.
- Another participant mentions making reminder calls to guests, emphasizing the efficiency of short calls compared to longer conversations with hosts.
- One consultant expresses a personal stance against contacting guests who did not attend without their permission, highlighting the importance of trust and consent.
- Another participant suggests discussing with the host whether guests would appreciate a follow-up call or catalog, and mentions the idea of re-inviting those who missed the first show.
- One participant notes that mailing invitations has significantly increased attendance at their shows and shares their practice of following up with non-attendees to offer catalogs and newsletters.
- Several participants inquire about the content of reminder calls, with one sharing a specific script that is brief and non-pushy.
Areas of Agreement / Disagreement
Views differ on the appropriateness of contacting guests who did not attend, with some participants advocating for follow-up while others emphasize the need for permission and respect for privacy.
Contextual Notes
Participants share personal experiences and preferences regarding communication with guests, reflecting a variety of practices and comfort levels in managing guest lists and follow-ups.
Who May Find This Useful
Consultants looking for insights into managing guest invitations and follow-up strategies may find the shared experiences relevant.
Paige Dixon
- 1,014
You could make reminder calls either for your host or in addition to your host. The reasoning is that since they are her friends, she will end up chatting with each guest for 1/2 hour, making it a huge task to call all the guests. I can call and have each call last 30 seconds. Also, if they have any questions, they have the consultant on the line to ask. Also, they feel like they already know you when they arrive at the show.
One PC big wig has a phone service in which she records the message and inputs all the phone numbers and the service makes the calls for her. Apparently, it sounds surprisingly live when left on voice mail.
One PC big wig has a phone service in which she records the message and inputs all the phone numbers and the service makes the calls for her. Apparently, it sounds surprisingly live when left on voice mail.
Koolotus
- 860
I make the reminder calls too, so that way if they don't attend they do know I exist!
As for using the names on the guest list of people who don't attend.....
I would not. Those people didn't express an interest and did not give you permission to talk to them about PC. They are your hosts friends and family. I tell my hosts that hesitate about giving me their families addresses and phone numbers that they are safe with me. Until a customer establishes a relationship with me by Booking, Buying or giving me permission to contact them, I lay no claim to them. and I will not contact them.
However if you ask your host for permission to contact them I ghuess that might be different.
I feel if I were to do it myself it would make people uneasy handing over their info. I would become more of a telemarketer than I feel comfortable with and would feel like it was an abuse of trust.
My .02
I hope that came out right, don't mean to be snippy
As for using the names on the guest list of people who don't attend.....
I would not. Those people didn't express an interest and did not give you permission to talk to them about PC. They are your hosts friends and family. I tell my hosts that hesitate about giving me their families addresses and phone numbers that they are safe with me. Until a customer establishes a relationship with me by Booking, Buying or giving me permission to contact them, I lay no claim to them. and I will not contact them.
However if you ask your host for permission to contact them I ghuess that might be different.
I feel if I were to do it myself it would make people uneasy handing over their info. I would become more of a telemarketer than I feel comfortable with and would feel like it was an abuse of trust.
My .02
I hope that came out right, don't mean to be snippy
tlennhoff
- 3,418
You might ask the host whether she thinks the people would like a call or to be sent a catalog. Another possibility is to talk to your host about doing a show 3 months down the road and re-inviting the people that did not make it to the 1st show as they may have wanted to come but been unable to.
mommyhugz1978
Gold Member
- 3,695
For me personaly... I jsut tell my hostess that I mail out the invites and it increases the attendance by a lot for my shows that I do. I dont' have complaints they always tell me one less thing that they have to worry about!!! I also don't charge for postage I jsut pay it... and then save it for a business expense!!! What I do with the guest that do not attend after the show.. I give them a call and offer a catalog, and see if they have a email address that they would be willing to give to me so I can keep them informed on monthly newsletters that I send out!!!! I also do the same with my DPDS!!!!
dannyzmom
Gold Member
- 9,271
Koolotus
- 860
dannyzmom said:
I try to call about 9 or 9:30 in the morning so I get mostly machines and I say:
Hi, "NAME". This is Cheryl with the Pampered Chef and I am calling to remind you that Susie Hosts party is tonight at 6:30. We hope to see you there! Thank you.
Short Sweet and No pressure.
I had one guest say she loved it because it was so direct and I wasn't asking her for anything else
She mentioned another lady had called her and said to bring a guest and bring a piece of cookware, order on the website or ask for a catalog. It must have sounded pushy, or desperate! Sometimes I will mention that they are welcome to bring a friend, but I usually let the host and the invite do that.
Frequently Asked Questions
What is the best way to create a guest list for my Pampered Chef party?
Start by thinking about your friends, family, and acquaintances who enjoy cooking or entertaining. Consider including coworkers, neighbors, and anyone who might appreciate the products. A good mix of people can help create a fun atmosphere and increase sales.
How many guests should I invite to my Pampered Chef party?
It’s generally recommended to invite at least 20-30 people to ensure a good turnout. Not everyone will be able to attend, so having a larger guest list increases the likelihood of having a successful party.
What is the best method for sending out invitations?
You can choose between traditional paper invitations or digital invitations. Digital options like email or social media can be more convenient and allow for easy RSVP tracking. However, personalized paper invitations can add a special touch and make guests feel valued.
How far in advance should I send out invitations?
It’s best to send out invitations about 2-3 weeks before the party. This gives your guests enough time to plan and RSVP, while also keeping the event fresh in their minds.
What information should I include in the invitations?
Your invitations should include the date, time, and location of the party, along with any special instructions, such as whether guests should bring a friend or RSVP by a certain date. Additionally, include a brief mention of what they can expect, like product demonstrations or special offers.
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