Craft Fair Booking Information and Guidelines

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Discussion Overview

The thread centers around participants sharing their experiences and strategies for preparing host packets and booking shows at craft fairs. Various approaches to providing information and materials to potential hosts are discussed, along with insights on the effectiveness of different methods.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expresses concern about giving out expensive host binders at craft fairs, preferring to find alternative materials to share with potential hosts.
  • Another participant shares their experience of simplifying host packets to include catalogs and flyers, while also offering to send additional information via email or mail.
  • One consultant mentions providing a Planning Guide with tips for building a guest list, followed by personal follow-up to deliver the full host packet.
  • Another participant is interested in learning more about the "50 in 5 minutes" flyer and considers simplifying their own host packets.
  • One participant discusses their strategy of only distributing host packets if the show is booked within the same month, emphasizing the importance of obtaining a guest list first.
  • Another participant shares a flyer idea, "Hostess Scavenger Hunt," which encourages hosts to gather guests by offering a gift for participation.
  • A new participant inquires about the value of booking at traditional craft fairs and seeks advice on finding suitable events.

Areas of Agreement / Disagreement

Views differ on the best materials to provide to potential hosts and the effectiveness of various strategies for booking shows at craft fairs. No clear consensus emerges on a single approach.

Contextual Notes

Participants share personal experiences related to their craft fair preparations and host packet strategies, reflecting a range of practices and preferences within the consultant community.

Who May Find This Useful

Consultants looking for ideas on how to effectively engage potential hosts at craft fairs and streamline their host packet offerings may find this discussion beneficial.

J
jessicafawn
Gold Member
Messages
209
Hello All,

I'm still pretty busy planning my first craft fair. I have a 6 foot table and have a ton of ideas I'm going through but I'm stuck on one thing...

I give my hosts a Host Handbook with a ton of different info in it, Host/Guest specials for three months, fundraiser info, wedding registry info, planning guide, order forms, catalogs... However I don't want to give the same binders out at my craft fair. I've spend a good amount of money on these and would hate to not get them back. At a show, I can call the host of the party they booked off of if they don't have the show but at the fair I'd be afraid they'd just take it and never have the show.
So what do you give to people that want to book a show and how do you give it to them?

I know I'll have more to ask before the fair, Nov. 1st, but for now this is all I can think of.

Thanks all for your help and hope to hear some great advice soon.
 
I've changed my host packets to be 2 catalogs and a "How to have a successful show" flyer, and a "what my website can do for you" flyer, a "50 in 5 minutes" flyer, and a handful of invitations. I ask them if they are comfortable getting additional info through e-mail, or regular mail. That's how I then, later, get them info regarding specials and whatever. That way, the heaviest part (catalogs) is in their hands. I tell them that I will mail out the invitations, so brainstorm using the 50 in 5 minutes flyer and they can either e-mail me their list or use the 3 carbon copy guest list (available on the supply order) that I provide along with a self-addressed, stamped envelope.

Not sure if that's what you are looking for...
 
I had a host book a cooking show from my booth that I had at a recent craft show. All I gave her was a Planning Guide with a list of tips to help her build her guest list. I then contacted her by phone to confirm the date that she choose and set up a time to personally meet her, pick up her guest list, and give her the rest of her host packet with the catalogs, order forms, etc.

I would love to hear the other ideas that you have! I have another craft show coming up in November. I will be displaying gift ideas and hopefully getting some more bookings!

Good luck!
 
I am trying to simplify my host packets and considered a 30 names within 3 days flier... but I am interested in what your 50 in 5 minutes flier is all about!
 
At fairs and also at parties the only things I pass out is a self addressed envelope, a show planner, 50 guests in 5 minutes and my host letter. The only way I give out the actual host packet at a show/fair is if the show is in the same month. Once I get the guest list they get their host packet.

I'm out less than a dollar and have had better results with this. I know if a show won't hold b/c if I can't get a guest list 4 weeks out they are not committed to the show.

If the show is with in the same month I do give out my host packet which has a website flier, specials, info about round up, outside order forms, 2 catalogs.

In my host letter I have a blurb about registries and fundraisers.

Hope some of the rambling was helpful I was up every hour last night with my 2 yr old. She just can't get comfy with her leg (see prayer requests in chef's lounge).
 
I actually got it on here. Go to files, then put in 50 in 5 minutes. It just helps to brainstorm their guest list. Let me know if you can't find it.
 
I'm new at this and have a question...are you all booking at traditional craft fairs? And are you finding the cost of holding a booth worth it? I am really trying to find ways to get my name out there and this seems like a great time to do so and a great way to do so. I've noticed many shows in my area seem to only allow crafts (in fact, you have to supply pictures of what you will have at your booth--and those are the only things you can sell at your booth). How are you finding "good" fall craft shows??
 
I've had great success w/ a flyer I got here, "Hostess Scavenger Hunt", promises a gift when you get 15 guests- 1 from each catagory mentioned on the flyer. No one has qualified for the gift yet, but I've had big shows (10-20 people), and the hostesses said it really helped them brainstorm!
 

Frequently Asked Questions

What are the requirements to book a booth at a craft fair?

To book a booth at a craft fair, you typically need to fill out an application form provided by the event organizer, pay the required booth fee, and agree to the event's terms and conditions. Additionally, you may need to provide proof of your business license or tax ID, depending on local regulations.

How much does it cost to reserve a booth at a craft fair?

The cost to reserve a booth at a craft fair can vary widely depending on the event's location, size, and popularity. Fees can range from $25 to several hundred dollars. It's important to check with the specific craft fair for their pricing details.

What items can I sell at a craft fair as a Pampered Chef consultant?

As a Pampered Chef consultant, you can sell a variety of kitchen tools, cookware, and food products offered by the company. However, it's essential to adhere to the guidelines set by the craft fair organizers and ensure that all items are compliant with local health and safety regulations.

Are there any specific guidelines for setting up my booth at a craft fair?

Yes, most craft fairs have specific guidelines for booth setup, including size restrictions, display requirements, and electrical access. It's important to arrive early to set up your booth and ensure that it is visually appealing and organized. Always follow the instructions provided by the event organizers.

Can I share a booth with another Pampered Chef consultant?

Sharing a booth with another Pampered Chef consultant is often allowed, but it is essential to check with the craft fair organizers for their specific policies. If permitted, both consultants should coordinate on booth setup, product display, and shared costs.

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