Need to Close Out Party~ Host Is Mia~Help ( Kind of Long)

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Discussion Overview

This thread centers around a consultant's concerns regarding a host who has not responded to communication about closing out a party. Participants share their personal experiences and thoughts on how to handle the situation, including the implications for guests who have placed orders.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, expresses concern for the host's well-being due to a lack of communication after the party.
  • Another participant shares their experience of having hosts who took a long time to close parties, suggesting that delays can happen.
  • Several users mention the option of placing orders for guests who need items sooner, while also considering the host's expectations.
  • One participant suggests contacting guests to see if they know anything about the host's situation, which may help alleviate concerns.
  • Another participant emphasizes the importance of honoring the host's role in collecting orders and suggests waiting for her response before taking further action.
  • Some participants express empathy for the consultant's dilemma, acknowledging the difficulty of balancing guest satisfaction with host obligations.

Areas of Agreement / Disagreement

Views differ on whether to proceed with placing orders for guests or to wait for the host to respond. Some participants advocate for prioritizing guest needs, while others emphasize the importance of respecting the host's role.

Contextual Notes

The discussion reflects the complexities of managing party orders and host relationships within the consultant community, particularly when communication is lacking.

Who May Find This Useful

Consultants facing similar challenges with unresponsive hosts or those navigating the balance between guest satisfaction and host obligations may find this discussion relevant.

merego
merego
Messages
1,982
I had a $620.00 party on June 2nd. The host asked me to keep it open for 1 week because she has outside orders from people who could not make it at the last minute. I explained I would call her on Monday, we would finalize everything and I would go over how much she would get in free products, discounts etc.. I had told her she was already at $115 in free product and to start picking out items she wanted. Monday rolls around, left 2 messages and an e-mail, Tues~same, Wed~same , Thurs~same and today is Friday, still no return calls from home, cell or e-mail. I am worried something bad may have happened, but this is a good friend of the family so we would have heard. DH called her husband ( his best friend) and we have not heard back from him either. She asked me to keep the party open so why would they go out of town and pick Monday to close out her party?? ( DH thinks maybe they are out of town). People ordered b/c they had specific items they wanted for Father's Day and I knew if I put the order in on Monday we would have had the shipment by Father's Day. Host even told everyone she was closing out the following Monday. I had to call everyone and tell them the order did not get placed yet and they will not have the items for Father's Day. What do I do???:cry: :cry:
I am praying nothing bad happened, DH said the parents are out of town so he can't get ahold of them to see if everything is ok.
I can not turn in the order without the host picking out her items can I??
:cry: My only other thought is to put some of the outside orders I put on her party on a vendor event from tonight ( which was a bust, by the way) and I can least get some of these people there items. The other problem is I fly out Monday with DD and DS to meet DH, older DS and friend in Colorado. That will be another 10 day delay if I don't hear from her by Sunday night. She knew we were leaving on Vacation. HELP PLEASE!!!!!!:cry: :cry:
 
I personally (don't hate me if you don't agree) would put the orders of people that wanted their things sooner on that vendor fair show from today. I know they won't get their items by Father's Day, but at least they'll get them next week and can tell their hubby's or dad's that they are sorry it was later...it was in the mail! :)

I'm sorry this has happened. I've had hosts like that before. One took 1 month to close and to boot she still has stuff I ordered from other DS consultants at the open house I did for her- we can never seem to find a date that works to meet.

HTH- I wish I had a better suggestion. Or, see if those guests are willing to hold out so that the host can get her goodies, and give them each a bottle of cinnamon or jerk rub or something like that as a "thank-you" for your patience and understanding.

hugs!
 
  • Thread starter
  • #3
Kitchen Diva said:
I personally (don't hate me if you don't agree) would put the orders of people that wanted their things sooner on that vendor fair show from today. I know they won't get their items by Father's Day, but at least they'll get them next week and can tell their hubby's or dad's that they are sorry it was later...it was in the mail! :)

I'm sorry this has happened. I've had hosts like that before. One took 1 month to close and to boot she still has stuff I ordered from other DS consultants at the open house I did for her- we can never seem to find a date that works to meet.

HTH- I wish I had a better suggestion. Or, see if those guests are willing to hold out so that the host can get her goodies, and give them each a bottle of cinnamon or jerk rub or something like that as a "thank-you" for your patience and understanding.



hugs!
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AWWW, I knew you'd be the first one to answer me sis :)
I want to put them on this vendor order, but wadn't sure if that would be rude. She is toddler DS godmother. It's odd because we are so close to her and her husband and it's not like she is someone I have never met. I am worried that something bad happened, but then am worried people are going to be mad because they want the goods :) Going on vacation isn't helping. I can bring my laptop and oplace the order from vacay if I need to, but I am starting to feel like a stalker calling everyday, twice a day.:grumpy:
 
In my opinion you can do one of two things- the logical thing would be to put the show onto the vendor fair and get the customer's their products. Or you can do what your heart is telling you, which is to wait and do it while on vacation. Up to you-
 
As long as you called everyone to let them know, I wouldn't worry about it..I would however, wait until Monday and if you have not heard from the host, call those guests back that wanted their items asap and see if they want them ordered separately...if they wanted them specifically for fathers day, I hope they do not cancel those orders. If they want to go ahead and wait for their products, that is up to them, but I would defintely call and tell them you are waiting on the HOST to get back to you. Good luck!
 
I would call the guest and see if any of them know what happened to the host. They might know something and that would ease your mind. I would see if they want to wait until you here from the host before placing the order. If you tell them you are concerend about her and want to wait to make sure she is okay before placing the order they may feel the same way. I hope she is all right, keep us posted.
 
I agree contact the guests and say you are worried about suzie hostess as you have not been able to reach her. Either they will know that something has happened or they will be on the phone to her telling her to get off her duff! I would not feel comfortable taking the orders and putting them on a different show. The Host did do the work to invite and collect orders.
 
etteluap70PC said:
I agree contact the guests and say you are worried about suzie hostess as you have not been able to reach her. Either they will know that something has happened or they will be on the phone to her telling her to get off her duff! I would not feel comfortable taking the orders and putting them on a different show. The Host did do the work to invite and collect orders.
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I agree with Paulette - I think if it was a show that hadn't qualified, that would be different...but she is expecting $115 in free product, I know it can be frustrating to not be able to get a host to close a show, but you still have an obligation to her as a host. From June 2nd til now is really not that long of a time period - and you don't know what might have come up.

If she is a good friend, and you are worried - why not just run by her house and make sure everything is okay?
 
  • Thread starter
  • #9
ChefBeckyD said:
I agree with Paulette - I think if it was a show that hadn't qualified, that would be different...but she is expecting $115 in free product, I know it can be frustrating to not be able to get a host to close a show, but you still have an obligation to her as a host. From June 2nd til now is really not that long of a time period - and you don't know what might have come up.

If she is a good friend, and you are worried - why not just run by her house and make sure everything is okay?
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They live an hour away from us, so it is not close to us.I have a neighbors numbers from an order, so I am going to call her today, I didn't think of that.
 
  • Thread starter
  • #10
Chef Michelle D said:
I would call the guest and see if any of them know what happened to the host. They might know something and that would ease your mind. I would see if they want to wait until you here from the host before placing the order. If you tell them you are concerend about her and want to wait to make sure she is okay before placing the order they may feel the same way. I hope she is all right, keep us posted.
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I had talked to a mutual friend of ours because her sheet pans were being shipped out and I said by the way have you talked to Dana since the party? She said no and Val ( another friend) said she had tried to call her and didn't hear back either. She was wondering if the order had been placed and when she was going to get her stuff. Then we all got worried. Other friend said maybe they decided to go to the lake house, so I called the lake house and left a message, but no call back. I don't feel comfortable taking some of the orders off, BUT, these were not her orders she got, they were orders I added to her party from people who called me asking me to place an order. Still I did tell her $115.00 UGH!!!!
 
  • Thread starter
  • #11
etteluap70PC said:
I agree contact the guests and say you are worried about suzie hostess as you have not been able to reach her. Either they will know that something has happened or they will be on the phone to her telling her to get off her duff! I would not feel comfortable taking the orders and putting them on a different show. The Host did do the work to invite and collect orders.
Click to expand...

Also, she only had 5 guests and 2 are the friends I talked to, the other was the MIL who is out of town and the sister who DH didn't get a call back from either and the aunt who is out of town with the MIL. The neighbor placed an order online, so I am going to call her this morning.
 
gettin' weirder by the phone call, is't it???
 
Does the host know you added orders to help her out? If so.... call and leave her a message stating that if you do not hear from her by tomorrow you will need to submit the extra orders seperately and that will reduce her FPV to...
It may get her off her duff if that is the case. Not to mention it covers your behind...
 
  • Thread starter
  • #14
chefmeg said:
gettin' weirder by the phone call, is't it???
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Uh ya, it is.... If it was some random person I didn't know that would be one thing, but this is my toddler DS godmother. She is the sweetest person in the world and would never be rude, so that is why I am worried.
As I am typing, she is calling me. They did take a trip and she totally forgot about closing out the party. She apologized over and over and over. Sister and BIL were with them and they did not have cell service on the island so they didn't get our calls until today. At least I know they are ok, but a tad annoyed that she forgot and now I have to rush to get everything done before I leave on vacation. They are not even home yet, so she is going to call me tomorrow so we can get everything finalized and submitted.
Thanks all for listening to me vent and your advice :)
 
I'm glad she is okay, but how do you forget about kitchen products??!?! Is that even possible???
 
  • Thread starter
  • #16
Kitchen Diva said:
I'm glad she is okay, but how do you forget about kitchen products??!?! Is that even possible???
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I know, they are sweet, but very wealthy, so she was having this party more as a favor to help me out, so the extra products were just a bonus. MIL, who is like DH 2nd mom since DH has known them since he was a baby, she ordered $300 of stuff from me and I really doubt she needed $300 worth of stuff, she just wanted me to have a successful show. they are very nice that way :) Before I was a consultant, I was on people to get orders in so I could close out my show and get my free goods and then I would anxiously await the UPS man or is it FedEX ( I should really know that) to deliver it. Boy, I really need to get a life :) ha ha
 
I'm still stuck on how anyone could forget about KITCHEN tools and products. I LOVE kitchen stuff!!!!
 
Glad to hear she is OK~but I am with Kasey...how can you forget??? I mean, she had people in her home and then up and forgets about the products they ordered?????
 
  • Thread starter
  • #19
chefmeg said:
Glad to hear she is OK~but I am with Kasey...how can you forget??? I mean, she had people in her home and then up and forgets about the products they ordered?????
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I know, I don't get it either:confused: :confused:
 

Frequently Asked Questions

What does it mean to close out a party with Pampered Chef?

Closing out a party means finalizing all orders, collecting payments, and ensuring that the host receives their rewards based on the total sales. This process typically occurs at the end of the party period, allowing the host to enjoy the benefits of their efforts in gathering orders.

How can I help Mia close out her Pampered Chef party?

You can assist Mia by reaching out to her guests to remind them to place their orders before the deadline. Additionally, you can help her collect any outstanding payments and ensure that all orders are submitted correctly through the Pampered Chef system.

What is the deadline for closing out Mia's party?

The deadline for closing out a Pampered Chef party is usually set by the consultant and is typically within a few days to a week after the party date. It’s important to check with the consultant for the specific date to ensure all orders are submitted on time.

What if some guests haven't placed their orders yet?

If some guests haven't placed their orders, it's a good idea to send them a friendly reminder about the party and the benefits of ordering. You can also consider offering a last-minute incentive, such as a small discount or free shipping, to encourage them to finalize their purchases.

What rewards can Mia expect from closing out her party?

Mia can expect to receive various rewards based on the total sales from her party, including discounts on future purchases, free products, and exclusive host-only items. The more sales generated, the greater the rewards she can earn, which can enhance her Pampered Chef experience.

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