What are some good incentives for my host's guest list?

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Discussion Overview

The thread discusses various strategies for incentivizing hosts to provide guest lists for events, including methods of sending invitations and concerns about email deliverability. Participants share their personal experiences and approaches to managing guest lists and invitations.

Discussion Character

  • Anecdotal
  • Opinion-based
  • Exploratory

Main Points Raised

  • One participant, identifying as a consultant, mentions offering prizes for hosts based on the number of names provided, seeking suggestions for appropriate gifts.
  • Another participant shares their experience of using a basket of small gifts for hosts who provide a certain number of names, noting that this approach has been well-received.
  • One participant discusses a policy where hosts must provide a minimum number of names to cover postage costs, indicating a shift towards more structured incentives.
  • Several users express concerns about email invitations potentially ending up in junk folders, with one participant emphasizing the importance of mailing physical invitations instead.
  • Another participant describes their method of sending host packets via email, including attachments to reduce printing costs and streamline communication.
  • One participant mentions mailing a postcard invite to the host to ensure they are aware of what their guests will receive.

Areas of Agreement / Disagreement

Views differ on the effectiveness of email versus physical invitations, with some participants advocating for mailed invitations to ensure delivery, while others explore digital options. There is no clear consensus on the best approach to incentivizing hosts.

Contextual Notes

Participants share a variety of personal experiences and strategies related to managing guest lists and invitations, reflecting a range of practices within the consultant community.

Who May Find This Useful

Consultants looking for ideas on how to encourage hosts to provide guest lists and manage invitations may find the shared experiences and strategies helpful.

naekelsey
Gold Member
Messages
726
Trying a new way of sending out invites, I am going to do it for the hosts. My host has just sent me 42 names and emails. I told her with 30 names she would recv a prize, then for every 10 after that she would recv another prize.

Now I am at a loss as to what the gift(s) should be!!! Any suggestions?

Then, with just email addy's, how do I make sure the emails do not go to there junk box??? I do not have a way to call them to see if they recvd the email or to even snail mail them to ck..

This is the email I sent my host regarding her list of guests, do you think I should change anything? It seems "choppy" to me....

Send me Names, home address's, email address' and phone numbers for
each person you want to invite. With 30 names I will give you prize,
with each 10 names after that you can recv another prize.

(Some people think, I only have room to seat about 6 people so I will
just invite 10...Then ONLY 2 people show up. If this is a concern of
yours, please don't worry!! It is normal for 1/3 of people invited to
show up. So the more names the more the % goes up)


This can be anyone across the us. I will do the rest of sending
invites, cking to make sure they recvd them, and then reminding them
when the time comes.

Again, I will send you extra invites for people you see at school,
grocery store, neighbors you forgot and etc.
 
Hey, I am starting this is May, try to find a thread that is a Poll about invites. For some reason I cannot post my files but I got them from there....infact...here ya go...


http://www.chefsuccess.com/showthread.php?t=19124


Hope this helps

m
 
I have a basket that has little odds & ends, and let them choose their gifts out of there. I give a gift for 40 names & if they have the guest list to me by a certain date. This works really well for me & no one has complained about what they are given.
 
I have started telling them that I mail out the invitations, but in order for ME to pay the postage, they must give me at least 35 names. Less than 35 names = THEY PAY POSTAGE. (They will reimburse me when we close their show...I am also starting to purchase ingredients, so they will be reimbursing me for the ingredients as well.)
 
This is the email I send after they book.
 

Attachments

  • Thread starter
  • #6
Thanks for the ideas. For those of you who do mail out the invites, what do you do when you just have a name and email addy? I am really affraid they are going to go to there junk box!!!

Thanks
 
Just my opinion, but if you are going to do an incentive for # invited, I would only give it if an invitation is mailed. You're right, you have no clue if those emails are even read. Frankly I would rather pay 24 cents and KNOW that it was mailed than send it for free and have to guess. I am in the process of switching over to what Kelly described--purchasing the groceries and having host pay me up front for the cost, and mailing out invites myself--with me paying if there are 40+ names, host paying me back postage or providing it if there are fewer. If there are fewer than 20 being invited that will be a serious red flag for me. I'm just tired of getting excited for a show that either falls apart at the last minute or has only a couple people present.
 
vangogirl said:
This is the email I send after they book.

Jennifer, do you basically email a host packet--do you have the show planner as an attachment that you send? And I take it from your letter that you just attached the OOF rather than mail paper copies? That could cut down on a lot of postage and copying expense. Would you mind sharing how you do your host packet? Thanks!
 
My host packets are very general. There are no monthly specials or outside order forms. I put in 2 catalogs, a 'your life your way', its show time planner, guest list in a flash, and the 2 flyers I've attached. I also put in my business card magnet and load it with stickers. I give this to them when they book and go over the details of it. I tell them that they are going to receive 2 e mails from me within the next day or two. One from my personal e mail (the one I attached in my previous post) that includes attached OOF and monthly specials. I usually also attach the 'do you love a bargain' to incourage them to get bookings from the outside orders. They also receive and e mail from my website. It has saved so much ink because I'm not always printing things that I won't be able to use the next month. I follow the same procedure for catalog shows, I just don't have a actual pre-written e mail I send them.
 

Attachments

naekelsey said:
Thanks for the ideas. For those of you who do mail out the invites, what do you do when you just have a name and email addy? I am really affraid they are going to go to there junk box!!!

Thanks

When I email invites, I cc the host so she knows who I sent it to as well...
 
I also mailed my host a copy of the postcard invite (did my first show mailing this week) -- that way she knows when her guests can expect to receive theirs and what they look like and say since I mailed hers at the same time as everyone elses.
 

Frequently Asked Questions

What types of incentives can I offer to encourage my host's guest list?

Offering incentives such as discounts on future purchases, free products, or exclusive access to new items can motivate guests to attend. You might also consider offering a raffle entry for each guest that attends, with a chance to win a popular Pampered Chef product.

How can I make the incentives appealing to guests?

To make incentives appealing, tailor them to your audience's interests. For example, if your host's guests are primarily new cooks, offer cooking classes or recipe booklets. Highlight the value of the incentives in your promotions, emphasizing how they can enhance their cooking experience.

Should I offer different incentives for different guests?

Yes, offering tiered incentives can be effective. For instance, you could provide a special incentive for the first few guests who RSVP, while also having a general incentive for all attendees. This creates urgency and encourages early responses.

How can I communicate the incentives to the host's guests?

Communicate the incentives clearly through various channels. Use social media, email invitations, or personal messages to inform guests about the benefits of attending. Make sure the host also shares the incentives with their guests to generate excitement.

What if my host's guest list is small? Are incentives still effective?

Absolutely! Even with a small guest list, incentives can create a sense of exclusivity and excitement. Focus on high-value incentives that resonate with the guests. A smaller group can lead to more personalized interactions, making the incentives feel more impactful.

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