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Organizing show paperwork

pampered2007

Member
Oct 24, 2007
289
1
Hello! After I do a show I keep any and everything pertaining to that show including the host's guest list, guest order forms, show summary report, etc. in a manilla envelope. This way if I need to refer back to something for a particuliar show all I have to do is pull the envelope that I need. Sometimes I wonder if there is an easier or better way of keeping show materials. What does everyone else do to keep things organized? Thank you!
 

pcsharon1

Veteran Member
Gold Member
Oct 17, 2008
1,547
10
I don't keep anything after the show has been received and I know everything is okay with the order. I have the order in P3 and I keep the doorprize slips for anyone who marked that they wanted something. I do have a file in my cabinet that has everyone's guest list but I don't keep anything else.
 

pclinskie

Member
Silver Member
Aug 5, 2006
348
0
after 30 days all is ok I ditch, everything is kept on PP
 

Jinkies

Member
Oct 7, 2008
113
0
I keep the address list in my computer in the label format so that I never have to type their info again! Plus, I will keep a hard copy in a folder along with the host info and that's it!
 

pcchefjane

Senior Member
Gold Member
Jul 23, 2008
2,715
5
I keep a copy of all receipts from the Show so I have them if someone needs something replaced. I do combine orders sometimes if it is not a $25 or more order to save on their shipping for them so the P3 orders are not always from one person. I don't keep anything else hard-copy.
 

jbondr

Member
Gold Member
Apr 8, 2008
353
4
I keep everything related to that show in a folder labeled by phone number. I have found this useful when I include the handwritten orders from the host or my notes. I recycle the previous show folders for my regular hosts.
 

jbondr

Member
Gold Member
Apr 8, 2008
353
4
Oops! It must be early. I don't label the manilla folders by phone number but label them by show number.
 

Jilleysue

Veteran Member
Silver Member
Dec 5, 2006
1,514
1
Sometimes keeping everything is overkill and you really will need nothing more than what is in PP. Too much paper will have most businesses in any size very disorganized. For some its hard to discard that paper, but doing it will keep you so much more organized.
 
Aug 14, 2008
229
1
Keeping stuff in PP is wonderful, as long as your computer doesn't crash like mine did. :cry: I lost all contact info, etc. I now keep a copy of all guests' receipts in a folder with the Host's name on it.
 

pcsharon1

Veteran Member
Gold Member
Oct 17, 2008
1,547
10
Keeping stuff in PP is wonderful, as long as your computer doesn't crash like mine did. :cry: I lost all contact info, etc. I now keep a copy of all guests' receipts in a folder with the Host's name on it.

I back up my PP to an external hard drive at least once a month, more often if I am doing more than one show every week or two (which is my norm right now) and then I do have it on a memory stick so I can transfer it between my home pc and my laptop for when I am going on a short trip to visit family - which is about every three months or so. I figure there is no way that all four things, home pc, laptop, external hard drive, and memory stick will all go at one time!
 
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