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How do you manage paper overload as a newbie entrepreneur?

R
RachelNguyen
All right you guys... I am pretty new at this (January was SS#1) and I am finding that as my business picks up, the amount of paper wrangling is getting a little out of control. How do you guys manage it all? I have been feeling overwhelmed by putting together so many host packets and the folders for the shows and dealing with the receipts, etc. etc. I know this is a side effect of having more shows, which is great, but I am starting to wonder if there is an easier way to handle it all.

Tonight, I went to the office supply and made a bunch of May OOF and Host and guest specials... I came and set up an assembly line and put together 8 May host packets. And then, in the end, realized I had forgotten to copy my recipe sheet... argh! Now I'll just have to print it off on my computer and stuff it into the envelopes.

Tell me the magic, you guys. My house is feeling like it is swimming in paper.

Oh, on an upbeat note: I was at the Salvation Army thrift store yesterday and found a brand new leather Samsonite laptop brief case for $10! I snapped it up and think it will make toting my office stuff easier. The catalogs and paper work fit beautifully where the laptop would go and there is plenty of room for host packets and my Franklin planner in the other pockets. So at least now when I go to the shows my stuff will not be floating around in a big tote bag. The only down side is it weighs more. I told my husband that I'll be all set when I get the computer, LOL!

Love+
Rachel
 
First, you know that mastering the art of "paper wrangling" is something that takes many of us many years to master right? ;)

Secondly, I keep all of my regular use papers (stuff for host packets, recruiting, guest packets) in a file cabinet in folders even though it's still not as organized as I would like! Then I keep all of my catalogs and receipts in a stack in a closet that I have dedicated to PC. I also keep extra products, samples and extra bags in the closet. I make sure to stamp all of my receipts and catalogs when I receive them so that I don't accidentally give one out without info on it.

When it comes time to do a show or host packets I get the number of items I need (say I am doing 15 lap boards for a show) for each item and make an assembly line to put together the packets.

I don't know if this has helped or not but good luck with your "wrangling"!
 
Hi Rachel,I completely understand your struggle with paper overload as a new entrepreneur. It can definitely feel overwhelming at times, but there are definitely some ways to manage it all.One tip that I have found helpful is to create a system for organizing your paperwork. This could be something as simple as using labeled folders or binders for different categories, such as host packets, receipts, and show folders. This will make it easier to find what you need and keep everything in one place.Another helpful tip is to go paperless whenever possible. This could mean using online tools for creating and sending host packets, or using digital receipts instead of physical ones. This will not only save you time and space, but also help reduce the amount of paper clutter in your home.I also recommend setting aside time each week to tackle any paperwork that has accumulated. This could be a designated "paperwork day" where you go through and organize everything, or even just spending 10-15 minutes each day to stay on top of it.Finally, don't be afraid to delegate or outsource some of the paperwork tasks. If you have a team or family members who can help with assembly line tasks like putting together host packets, don't be afraid to ask for their help. And if you have the budget, consider hiring a virtual assistant to help with paperwork and administrative tasks.I hope these tips help you manage your paper overload and make your life as a new entrepreneur a little easier. And congratulations on finding the perfect briefcase for your business needs! That's definitely a win. Best of luck with your business!Warmly,
 

1. How do you manage paper overload as a newbie entrepreneur?

As a scientist, I have found that the best way to manage paper overload is to first establish a system for organizing your paperwork. This could include creating a filing system, using color-coded folders or labels, or using electronic document management software. It's important to find a system that works for you and stick to it consistently.

2. What are some tips for organizing host packets and show folders?

One helpful tip is to create a checklist or template for your host packets and show folders. This can ensure that you don't forget any important documents or information. Additionally, consider creating a designated space in your office or home for storing these materials, such as a filing cabinet or shelf. This will make it easier to find and access them when needed.

3. How can I manage receipts and financial paperwork?

One way to manage receipts and financial paperwork is to create a separate filing system or folder specifically for these documents. Make sure to keep track of all expenses and income, and regularly update your financial records. You may also want to consider using accounting software or hiring a professional accountant to help manage your finances.

4. Is there an easier way to handle paper overload as a new entrepreneur?

While paper management can be overwhelming at times, there are definitely ways to make it easier. One suggestion is to try going paperless for certain tasks, such as sending electronic invoices or contracts. You can also consider outsourcing some administrative tasks, such as data entry or document organization, to free up your time.

5. Any other tips for managing paperwork as a new entrepreneur?

My final tip is to regularly declutter and purge unnecessary paperwork. This will prevent your office or home from becoming overwhelmed with excess paper. Schedule time each week or month to go through your documents and get rid of any that are no longer needed. And remember, it's okay to ask for help if you're feeling overwhelmed - consider reaching out to a mentor or fellow entrepreneur for advice and support.

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