Paper Storage Tips: Organizing and Managing Your Paperwork Efficiently

[Rossana]

Hi everyone,
I am only with PC a few months but am starting to pile up on paper work. When I doing cooking shows, I use the two plly reciepts. My question is this; how do you store al of these? I started a binder and put the reciepts and show summy in the plastic sleeves, but do I really need to keep of of this? How long? Any suggestions for me? I already have ten shows in one binder so it's getting pretty full. HELP!!

 

[yankfan24]

I create a file folder for every show and I have a filing cabinet with them in show number order. I print out the show summary from P3 to put in there also. I don't trust the computers and back up and want to make sure that I have record of what's ordered and customer information for each show. It's worked for me for 7 1/2 years (don't do PC full-time, so not a huge number of files).

 

[Rossana]

Thanks! I also put the show summary in there

 

[ChefGwendolyn]

I have been debating on what to do with my copies of receipts. Right now, I have them in a binder by last name. I have another binder that has my hosts summary by last name. This system has worked for me, but I'm hoping when the new system comes about, I can shred all of this paperwork

 

[KateInTheKitchen]

I have been debating on what to do with my copies of receipts. Right now, I have them in a binder by last name. I have another binder that has my hosts summary by last name. This system has worked for me, but I'm hoping when the new system comes about, I can shred all of this paperwork

This sounds pretty brilliant to me! I'll be switching to this ASAP.

 

[ChefGwendolyn]

Kate-
Just so you know, when I have a guest/host that has multiple reciepts or host summaries, I paper clip them together. It makes it easier for customer care calls, or to ask hosts to host again. I like to have everything together so when I call I can remind them.

 

[pcsharon1]

After the show has shipped and the orders are received and correct - I shred them. That turns into a lot of paperwork and you have it on P3 or in the online system. No need for the clutter, as far as I am concerned.

 

[Bren706]

I agree with Sharon. I do not keep the receipts. In the last 5 1/2 years, I rarely have the need to go back to them. I do run the Show Summary Report for each show, and keep those in a binder (filed by month, 1 binder for each year), and I keep the DPDS with them (unless they are a booking/recruiting lead. I have a separate binder for that), and use that binder for customer care calls.

 

[Rossana]

thanks everyone!!