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What Are Your Options for Managing Luggage on the Last Day of a Conference?

In summary, to book hotel rooms for a large group event, it is recommended to contact the hotel directly and provide the number of rooms needed, desired dates, and any specific requests. Some hotels may have a group booking form or contact person for event bookings. It is important to clarify with the hotel if there are any additional fees or charges for booking multiple rooms at once and to confirm details such as deposits and cancellation policies. Changes can usually be accommodated after a group booking is confirmed, but it is best to communicate them as soon as possible. Transportation options for event attendees can include shuttle services or partnerships with local transportation companies. Group booking rates may include amenities such as complimentary breakfast, meeting room rentals, or discounts on additional services. It is
babywings76
babywings76
Gold Member
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How do you handle checking out of the hotels on the last day? What do you do with your bags--do you take them with you to Conference? Is there a place to keep them safe?
 
I can't speak for the Sheraton, but the Hilton has a luggage area where you can leave bags on day 3. It's a couple of bucks per bag, but it lets you check out in the morning and not have to haul bags around all day. There's also usually an area at McCormick Center, if you have to leave straight from there for the airport/train station/etc.Luggage is not allowed in the theater at McCormick, so you will have to check it someplace for part of the day. And the crowds walking around McCormick would appreciate it if you don't try to haul it around there other than taking it to the check-in area.
 
We drive so last year we took our car to McCormmick place on the last day and parked there.
 

1. What is the process for booking hotel rooms for a large group event?

To book hotel rooms for a large group event, we typically recommend reaching out to the hotel directly to inquire about group rates and availability. Some hotels may have a group booking form or contact person specifically for event bookings. It's important to provide the hotel with the number of rooms needed, desired dates, and any specific requests or requirements.

2. Are there any additional fees or charges for booking multiple rooms at once?

Many hotels do offer group discounts for booking multiple rooms at once, but it's important to clarify with the hotel if there are any additional fees or charges. Some hotels may require a deposit or have cancellation policies for group bookings, so it's important to confirm these details before finalizing the reservation.

3. Can we make changes or adjustments to our group booking after it has been confirmed?

In most cases, hotels are able to accommodate changes or adjustments to group bookings, such as adding or removing rooms or changing dates. However, it's important to communicate any changes as soon as possible to ensure availability and avoid any potential fees or penalties.

4. What are the options for transportation to and from the hotel for our event attendees?

Many hotels offer shuttle services or have partnerships with local transportation companies for group bookings. It's best to inquire about transportation options when booking the hotel to ensure convenient and affordable options for your event attendees.

5. Are there any amenities or services included in the group booking rate?

This may vary depending on the hotel, but often group booking rates may include amenities such as complimentary breakfast, meeting room rentals, or discounts on additional services like spa treatments or room upgrades. It's best to inquire about any included amenities when booking the hotel for your event.

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