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Pampered Chef: Keeping organized- tracking what you've done

  1. esavvymom

    esavvymom Legend Member Staff Member

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    I've got a "good problem" I'm trying to figure out a quick/simple solution for.
    Now that I have several cooking shows I've been 'juggling'- between host coaching, customer care, prepping shows, closing shows....How do you keep track of the tasks you've done, what you have to do, etc.?

    I find that I'm juggling so many things (I'm a stay-at-home mom) and I may not jot down notes or to-dos...or "did I mail those invitations?" *lol*- ok that only happened once, but you get the idea.

    PC has a great Customer Care Call Log- but I'm wondering about something similar for the regular tasks.

    What works for you to stay organized with the multiple tasks?
     
    Jul 29, 2009
    #1
  2. cindylpal

    cindylpal Member Gold Member

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    Someone suggested at our last Cluster meeting ...to print off the Website the monthly calendar under "downloads" and use that for your notes, phone appt, duties! This way you could also take it with you if need be. I decided to try using the calendar on PPP...that way it's not ANOTHER place to go! I just know that for myself...I don't like things in too many places. I'm currently going through 4 days of drawing slips from Vendor Fairs that I just did...I sorted, wrote notes on the back, now I'm entering those I definitely need to follow up at a later date into PPP as a contact/task.

    Looking forward to seeing others ideas here...I been struggling with this for 8 years, I'm a single mom and work full time also...so it's, just as you...a true balancing act!!!
     
    Jul 29, 2009
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  3. whiteyteresa

    whiteyteresa Veteran Member

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    I write everything down on a oversized calender and then right before bed - I let the dog out - I lock the doors - turn out the lights and then I set at my desk and write down things that I need to do - I write it on wide ruled loose leaf paper - telephone calls, shopping, ordering, cleaning, appointments, visiting, etc.

    I have been doing this now for about 4 months and it has been great

    I am not saying that everything get done but it takes alot stress off of me. I don't have to remember everything

    And when it is time to go to bed - I can stop thinking about what I need to do the next day because it is now written down

    :chef:
     
    Jul 29, 2009
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  4. cindylpal

    cindylpal Member Gold Member

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    ...ha ha....I also CONTACTED those people on the drawing slips! See what I mean about too many places!!!!

    Good Luck...I too could use some ideas!!!!
     
    Jul 29, 2009
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  5. esavvymom

    esavvymom Legend Member Staff Member

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    That's funny...I JUST found that calendar in the Downloads! I'm going to try it out. I had purchased a bound planner at OfficeMax, but I'm going to return it and just print my own from PC. I also found their Host Info Form that gives one page to track all the steps with Host Coaching by checking them off, and making note of the dates I made the calls. So at least that way I can know what I have and have not talked about or if I've sent the invites. :D.


    BY the way- I see in your profile cindylpal that you are from Algonquin Illinois! What a small world.?! My husband grew up there and his folks still live there (been in the same house for at least 30 yrs). We spent the week with them the week of Nat.Conf.
     
    Jul 29, 2009
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  6. cindylpal

    cindylpal Member Gold Member

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    On the Eastside (older part of town)...might be neighbors??? I'm right off of Rt 62 and Eastgate...been in my home since '85!
     
    Jul 29, 2009
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  7. esavvymom

    esavvymom Legend Member Staff Member

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    They are on the other side of the river- off of Huntington Dr/Hwy 31- a few blocks past the top of the hill on Huntington. We love to walk to the park at the top of that hill and look out over Algonquin and the river while the kids play at the park. :D
     
    Jul 29, 2009
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  8. cindylpal

    cindylpal Member Gold Member

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    ...well Bobby, keep in touch! Best of luck to you...sounds like you're off to an AWESOME start of your business!!!

    Now if we could just get ORGANIZED!!!
     
    Jul 29, 2009
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  9. darlinclem

    darlinclem Advanced Member Gold Member

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    I had an idea in a dream the other night that I think I will try for organizing.. I have a number of six part accordion folders. I am going to label each section with a task. I'll have a sheet of paper for each host with her contact info and notes. Each section will have the task and the paper will be under the task that needs to be done. As the task is done, I can note it on the sheet (along with anything else I need to remember about the host or show). Then it will be moved to the next section. Once the show is over and all the customers have their items, I can transfer any notes I need to P3 and shred or file permanently that host. Now to implement it :)
     
    Jul 29, 2009
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  10. MLinAZ

    MLinAZ Member Gold Member

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    This probably isn't quite what you need but...

    Michaels right now has these "3 memo pads in 1" and one of them is Tasks/Errands/Contact. They are like $2 or $3 and they are in that aisle of $5 and under stuff. Anyway, it's spiral bound but tri-cut. I like it because I can separate out what I need to do vs. where I need to go vs. who I need to call.

    I might have to go back and stock up on a few before they change out that aisle!
     
    Jul 29, 2009
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  11. cindylpal

    cindylpal Member Gold Member

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    I think you need to just keep trying different things until you find SOMETHING that works for YOU!!!

    I know for myself, it can't be all over the place...I need to go to one place! I work full time as a Job Coach within our school dist....that's my goal before the end of summer, is to TRY and organize my PC things....I went from Consultant - to Team Leader in these past 2 months, and I've got to be more prepared for when I'll have less time during the school year.

    Just went through all my "documents" tonight...weeding through and deleting...placing in files...sometimes I feel I waste soooo much time just LOOKING for something I know I have!!!
     
    Jul 30, 2009
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  12. raebates

    raebates Legend Member Staff Member

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    When I set up a show I create a manila folder for the host. I put the host's name on the tab. I put the host's contact information in the folder. On the front of the folder I place a 2 x 4 label with a list of my host-coaching tasks. I check off each one as I do it. I keep those folders in a vertical file on my desk in order by show date. This helps me to check quickly on where I'm at in the process for a particular show. It also saves me those moments of panic when I can't remember if I did something. It's working for me right now.
     
    Jul 30, 2009
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  13. esavvymom

    esavvymom Legend Member Staff Member

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    That is the story of my life!

    Rae- I like your idea. Very simple! And I have just started to create folders for each show/host. Adding the list to the folder would be very simple. I think I could easily combine that with a more effective planner strategy of keeping track of my to-do's.

    Lots of things to think about and start figuring out what works for me.
     
    Jul 30, 2009
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  14. Awesome idea....I'll stea....I mean borrowing it! ;) I had a pretty good system, but this one seems easier plus everything is in one spot.

    Question, what do you do with all of it once your show is over? I have another accordion file system for closed shows.
     
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