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I give ten outside order forms to each host. I have access to a copier and make copies for free, so I usually make about 80 copies to have on hand each month. Some months I throw half of them away (or use them as scratch paper) and other months I barely have any left. Just depends.
I look at my month and set a goal for the number of shows I want. So if I want 8 shows, I figure 5 for host before show 15 at show and 5 after show. That is of course 25 per show for a total of 200. Sometimes, I will just start with 100 and see how my shows are going. For May I already made 300 copies of order forms for 15 shows! Hope it isn't enough!!!!