1. Join Chef Success Today!
    Get support for your PC business today! Increase your sales right now! Download 1000s of files and images, view thousands of support threads! Totally Free!
    Dismiss Notice

Pampered Chef: Deposit & order records

  1. mrshamel3808

    mrshamel3808 Member Gold Member

    438
    0
    Do you guys keep receipts of all the payments you deposit for each show? I bank with Wells Fargo and when you deposit checks at the ATM they can print out receipts with an image of every check you deposited. Up to this point I've deposited show payments seperately if I have a stack of checks from multiple shows so that I have receipts for payments of each show. But I wonder if it's neccessary? Or is it just more paperwork to have stuffed into my files. Also, do you keep the order forms from shows? I have all the order forms from all my shows filed but wonder if it's necessary since everything's kept track of electronically. I'd probably keep order forms from recently closed shows so when they receive their order and I could refer back to the order form, to see if they wrote something incorrectly or if I did, etc. Any other reason I should keep them after they've had their products for a while?
     
    Jul 29, 2009
    #1
  2. jbdowd0798

    jbdowd0798 Veteran Member Gold Member

    1,275
    1
    I just deposit each show seperately and write in my check register who's show was deposited when so that its easier to go back to if need be. I've never (knock on wood) had a problem.
     
    Jul 29, 2009
    #2
  3. DebbieJ

    DebbieJ Legend Member

    10,901
    2
    I (try to) shred sales receipts from shows every 6 months.
     
    Jul 29, 2009
    #3
  4. mrshamel3808

    mrshamel3808 Member Gold Member

    438
    0
    Yeah, my deposits go into my Microsoft Money register and I put the names of everyone who paid in the memo line. I guess then I could just throw away the receipts. I just don't want to throw stuff away and then it come back to bite me in the butt!
     
    Jul 29, 2009
    #4
  5. Sheila

    Sheila Legend Member Gold Member

    5,425
    84
    I was not keeping a record, until I had a check bounce & had a hard time getting the bank to tell me WHICH customer bounced the check. I started keeping the customer's name, check # and amount of the check in an excel spreadsheet for quick reference. If it happens again, I can skim down to the bottom through the most recent checks & see who's was returned by the amount on my on-line statement. No more calling the bank & being on hold for forever!

    I remove & shred the section of the receipt with Credit Card numbers, but I've been keeping the actual receipts in a file storage box. I think now that I've been a consultant over a year, I can start shredding the older ones. I don't see why anyone would come back after a year questioning a sale.
     
    Jul 29, 2009
    #5
  6. DebbieJ

    DebbieJ Legend Member

    10,901
    2
    My bank returns the check, or a copy of it, to me, so I never encounter this problem.
     
    Jul 29, 2009
    #6
  7. Sheila

    Sheila Legend Member Gold Member

    5,425
    84
    I didn't want to wait until I received the copy in the mail. That takes a couple of weeks when you are on a military base in Japan! LOL I saw it online & wanted to start trying to get the issue resolved immediately.
     
    Jul 29, 2009
    #7
  8. chefcaroline

    chefcaroline Member Gold Member

    118
    0
    Being the daughter of a retired Army officer, I use USAA for my bank accounts and use their "Deposit at Home" so that I am depositing each check individually, and I record the checks in Quicken with the name of who wrote the check. I also record the check numbers in P3 when I mark the payment on the customer order on the show.
     
    Jul 30, 2009
    #8
  9. mrshamel3808

    mrshamel3808 Member Gold Member

    438
    0
    Sheila, all that information is kept in P3 (name of customer, type of payment, and then you can put in the check #, it already has the amount). Did you find a need to keep a separate record?
     
    Aug 1, 2009
    #9
Have something to add?

Draft saved Draft deleted