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Calendar for booking shows

Liquid Sky

Advanced Member
Jun 8, 2008
769
3
I use post-it notes for available cooking show dates on a monthly calendar for potential hosts to pick their date. I like this method because it's visually appealing and I don't have my whole business out for everyone to see in a calendar. I have experienced tho that everyone, of course, wants to get the last possible date that I have "stickied" for their show.

I know others have (and are starting to use) the weekly calendar method. I know there's psychology behind people thinking you are booking way out when more "flipping" of pages occur.

What do you all do? I would love to hear your experiences!!!!
 

kdangel518

Advanced Member
Gold Member
Mar 5, 2009
933
1
I have always done weekly. I find it much more effective in booking in close- much better results. Just give it a try for yourself and see what happens!
 

PamperedChefLayla

Member
Gold Member
Apr 7, 2009
335
2
What weekly calendar are you using?
 

kdangel518

Advanced Member
Gold Member
Mar 5, 2009
933
1
I have my own weekly planner that I've been using until recently- I printed out the weekly calendar pages from consultant's corner that are formatted just like our monthly consultant planner we get each year.

If you search for "weekly calendar" on consultant's corner you'll find it.
 

PamperedChefLayla

Member
Gold Member
Apr 7, 2009
335
2
I have my own weekly planner that I've been using until recently- I printed out the weekly calendar pages from consultant's corner that are formatted just like our monthly consultant planner we get each year.

If you search for "weekly calendar" on consultant's corner you'll find it.

Great! Thanks
 

pc_jessica

Advanced Member
Jul 13, 2009
654
0
i use somehwat of the sticky notes, i have them on a booking board, and tell them these are the dates taht i have available and if they pick one of these they get an extra gift. i have never had anyone not pick one of those dates! they don't even ask about any other dates, they just pick one of those. and i only put dates up within a 4 week period. i know its not that 'booking close' but its good enough for me.
 

Cr8vKitchen

Member
Mar 5, 2009
104
0
I have been really struggling to get hosts to book in close...and not 3-4 months down the road (ick!). So--in an attempt to change that, I went to Hallmark and bought a small magnetic "black board" and cute little magnets. I printed about 6 squares with my next available dates on them and let potential hosts choose from those dates.

I've only done this once and it helped some but I still had one person who needed to book a couple months out. I think I'm going to try the weekly calendar trick next! I already have shows booked for Feb and Mar of NEXT YEAR...now that's great if my Oct-Dec was booked but it's not!!
 

Krista Burson

Member
Gold Member
Dec 23, 2005
348
0
I was using the monthly until conference. I switched to weekly, and I have been averaging 2 bookings at every show since, and right now the only reason why I have November bookings is because all the dates that the girl wanted for October were already booked.
 

wadesgirl

Legend Member
Gold Member
Jul 25, 2007
11,412
31
I use the sticky note method but I only put the first two weeks of the month down. Then as the month fills up or progresses along I move them.
 

Liquid Sky

Advanced Member
Jun 8, 2008
769
3
  • Thread starter
  • #10
I use the sticky note method but I only put the first two weeks of the month down. Then as the month fills up or progresses along I move them.

What do you do/say when someone doesn't/"can't" have their show in that time frame you have stickied?
 

wadesgirl

Legend Member
Gold Member
Jul 25, 2007
11,412
31
  • #11
What do you do/say when someone doesn't/"can't" have their show in that time frame you have stickied?

I start off by asking them which day of the week would work best for them. Currently I'm booking Tuesday, Thursday, Friday, Saturday and Sundays as my schedule allows. If they give me a day of the week that doesn't work for them I ask them what the next best night is, as I don't book parties on that day.
 

PamperedchefDaly

Member
Gold Member
Jul 22, 2008
487
3
  • #12
I start off by asking them which day of the week would work best for them. Currently I'm booking Tuesday, Thursday, Friday, Saturday and Sundays as my schedule allows. If they give me a day of the week that doesn't work for them I ask them what the next best night is, as I don't book parties on that day.

And if they say "well, I just can't have a party then", how do you respond?
 

wadesgirl

Legend Member
Gold Member
Jul 25, 2007
11,412
31
  • #13
And if they say "well, I just can't have a party then", how do you respond?

I've never had anyone that wasn't willing to work with my schedule. I would probably offer to find them a consultant that could do it. Or change to a catalog show.
 

pcchefjane

Senior Member
Gold Member
Jul 23, 2008
2,715
5
  • #14
I just had a lady call me last Tuesday who wanted a Cooking Show. She was a friend of one of my KITK moms. I started out saying, "Which night is best for you?" She said "Tuesdays". I said, "I have October 6th available. Would that work for you?" She said, "Yes that would be great!" WOOHOO! She gave me a list of 39 people to send invites to on Friday and I have them ready to go in the mail! Booking in close works if we are "brave enough" to try it. Yes we will get those who can't but as I told some people, "Most of your friends know more about what they are doing in the next 2 weeks than they do in the next month!"
 

Melissa78

Veteran Member
Gold Member
May 10, 2009
1,121
5
  • #15
I can't even get people to book in the current month let alone a week out. I get so sick of hearing "not now, i'm too busy" or "i'd be interested but down the road in a few months". When I do try for a week or 2 out most laugh or don't even let me finish my sentence. I had more November bookings than September and it was only August. I ended up with only 3 for Sept but have 5 already for Oct and 5 for November. We won't even count the cancellations though because "they're too busy". (can you tell I'm sick of that phrase? - like the rest of us have nothing in life to do)
 

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