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Pampered Chef: Bookings Calendar for booking shows

  1. Liquid Sky

    Liquid Sky Advanced Member

    770
    2
    I use post-it notes for available cooking show dates on a monthly calendar for potential hosts to pick their date. I like this method because it's visually appealing and I don't have my whole business out for everyone to see in a calendar. I have experienced tho that everyone, of course, wants to get the last possible date that I have "stickied" for their show.

    I know others have (and are starting to use) the weekly calendar method. I know there's psychology behind people thinking you are booking way out when more "flipping" of pages occur.

    What do you all do? I would love to hear your experiences!!!!
     
    Sep 25, 2009
    #1
  2. kdangel518

    kdangel518 Advanced Member Gold Member

    933
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    I have always done weekly. I find it much more effective in booking in close- much better results. Just give it a try for yourself and see what happens!
     
    Sep 25, 2009
    #2
  3. PamperedChefLayla

    PamperedChefLayla Member Gold Member

    335
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    What weekly calendar are you using?
     
  4. kdangel518

    kdangel518 Advanced Member Gold Member

    933
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    I have my own weekly planner that I've been using until recently- I printed out the weekly calendar pages from consultant's corner that are formatted just like our monthly consultant planner we get each year.

    If you search for "weekly calendar" on consultant's corner you'll find it.
     
    Sep 25, 2009
    #4
  5. PamperedChefLayla

    PamperedChefLayla Member Gold Member

    335
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    Great! Thanks
     
  6. pc_jessica

    pc_jessica Advanced Member

    654
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    i use somehwat of the sticky notes, i have them on a booking board, and tell them these are the dates taht i have available and if they pick one of these they get an extra gift. i have never had anyone not pick one of those dates! they don't even ask about any other dates, they just pick one of those. and i only put dates up within a 4 week period. i know its not that 'booking close' but its good enough for me.
     
    Sep 25, 2009
    #6
  7. Cr8vKitchen

    Cr8vKitchen Member

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    I have been really struggling to get hosts to book in close...and not 3-4 months down the road (ick!). So--in an attempt to change that, I went to Hallmark and bought a small magnetic "black board" and cute little magnets. I printed about 6 squares with my next available dates on them and let potential hosts choose from those dates.

    I've only done this once and it helped some but I still had one person who needed to book a couple months out. I think I'm going to try the weekly calendar trick next! I already have shows booked for Feb and Mar of NEXT YEAR...now that's great if my Oct-Dec was booked but it's not!!
     
    Sep 28, 2009
    #7
  8. Krista Burson

    Krista Burson Member Gold Member

    349
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    I was using the monthly until conference. I switched to weekly, and I have been averaging 2 bookings at every show since, and right now the only reason why I have November bookings is because all the dates that the girl wanted for October were already booked.
     
    Sep 28, 2009
    #8
  9. wadesgirl

    wadesgirl Legend Member Gold Member

    11,440
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    I use the sticky note method but I only put the first two weeks of the month down. Then as the month fills up or progresses along I move them.
     
    Sep 28, 2009
    #9
  10. Liquid Sky

    Liquid Sky Advanced Member

    770
    2
    What do you do/say when someone doesn't/"can't" have their show in that time frame you have stickied?
     
    Sep 28, 2009
    #10
  11. wadesgirl

    wadesgirl Legend Member Gold Member

    11,440
    34
    I start off by asking them which day of the week would work best for them. Currently I'm booking Tuesday, Thursday, Friday, Saturday and Sundays as my schedule allows. If they give me a day of the week that doesn't work for them I ask them what the next best night is, as I don't book parties on that day.
     
    Sep 28, 2009
    #11
  12. PamperedchefDaly

    PamperedchefDaly Member Gold Member

    487
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    And if they say "well, I just can't have a party then", how do you respond?
     
  13. wadesgirl

    wadesgirl Legend Member Gold Member

    11,440
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    I've never had anyone that wasn't willing to work with my schedule. I would probably offer to find them a consultant that could do it. Or change to a catalog show.
     
    Sep 28, 2009
    #13
  14. pcchefjane

    pcchefjane Senior Member Gold Member

    2,721
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    I just had a lady call me last Tuesday who wanted a Cooking Show. She was a friend of one of my KITK moms. I started out saying, "Which night is best for you?" She said "Tuesdays". I said, "I have October 6th available. Would that work for you?" She said, "Yes that would be great!" WOOHOO! She gave me a list of 39 people to send invites to on Friday and I have them ready to go in the mail! Booking in close works if we are "brave enough" to try it. Yes we will get those who can't but as I told some people, "Most of your friends know more about what they are doing in the next 2 weeks than they do in the next month!"
     
    Sep 28, 2009
    #14
  15. Melissa78

    Melissa78 Veteran Member Gold Member

    1,122
    5
    I can't even get people to book in the current month let alone a week out. I get so sick of hearing "not now, i'm too busy" or "i'd be interested but down the road in a few months". When I do try for a week or 2 out most laugh or don't even let me finish my sentence. I had more November bookings than September and it was only August. I ended up with only 3 for Sept but have 5 already for Oct and 5 for November. We won't even count the cancellations though because "they're too busy". (can you tell I'm sick of that phrase? - like the rest of us have nothing in life to do)
     
    Sep 28, 2009
    #15
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