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Show Closing Checklist

Discussion in 'Quick Tips' started by NooraK, Feb 22, 2010.

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  1. NooraK

    NooraK Gold Member

    I'm working on putting together a checklist for myself so that I don't forget things while I'm closing out a show. I can remeber the obvious things of course (entering orders, printing receipts), but I also like to send an email to my guests directing them to my website and such.

    What are the things you do when you close out a show?

    So far I have:
    •Thank you email to guests
    •Enter orders
    •Unpacking Checklist
    •Thank you note

    I'm not thinking too clearly since it's so late, so I'm sure I'm missing something, wouldn't even be surprised if it was something quite major.
  2. raebates

    raebates CS Leader Staff Member

    How about: Enter Bookings
  3. What does MACs mean?
  4. NooraK

    NooraK Gold Member

    See, I knew I was missing something obvious :D

    MACs are Morning After Calls, which are made the day following the show to thank the guests for attending. It's a second chance to speak with them about things they were interested in as well, in case you didn't have a chance to throroughly read the slips, or they didn't feel comfortable talking to you in front of all their friends.
  5. wadesgirl

    wadesgirl Gold Member

    I try to stay on top of entering emails to IContact after each show. That way I don't have a stack at a time!
  6. Jolie_Paradoxe

    Jolie_Paradoxe Gold Member

    Not sure if these are necessary....

    As a sub-topic - Check for Guest Special (if they're close, call and let them know. If they met the $60, make sure to enter)

    Enter email addresses to newsletter list

    Deposit checks and cash

    Email promised recipes or recipe booklet for products ordered

    Designate a time/date for CCC in a month
  7. Jolie_Paradoxe

    Jolie_Paradoxe Gold Member

    Oh, also to verify if Past Host is interested in host special
  8. NooraK

    NooraK Gold Member

    Yes! Perfect, keep 'em coming. I want the list to be as comprehensive as possible. I'd rather see something on the list and determine it isn't necessary for that particular show, than not have it on the list and never do it.
  9. Jolie_Paradoxe

    Jolie_Paradoxe Gold Member

    Ok cool....here's some wishful thinking, cause one day I'll be on top of it! lol

    I'd like to replenish host packets and lap boards (so I'll be ready for the next show)
  10. NooraK

    NooraK Gold Member

    Yes. I always feel like I'm scrambling before my next show, especially if I haven't done one in a while, or like the end of this month with season change. I'd love to have extras of my products so I could just keep my kit packed.
  11. Thanks. I didn't know this acronym.
  12. I need to take note of this Show closing checklist as well!!
  13. esavvymom

    esavvymom CS Leader Staff Member

    Noora...please post when you get done assembling! If I get a chance, I'll look at the things posted here, but since you're already putting it together.... ;)

    Oh, and I forgot I had this...and there are likely duplications, but I wanted to post real quick before heading off to make dinner. Here is a checklist I made for myself for submitting shows:

    • Name, Address, Phone – Completed
    • Check item number to item description they listed
    • Check QUANTITY (can't tell you how many times I've left this as 1- thankfully small things!)
    • Any Pantry Items ordered? (I always forget to check that part of the receipt!!)
    • Past Host?
    • Eligible for Guest Special?
    • Past Host- order item eligible? (if a level promo- get only ONE)
    • Host Special – order item eligible for?
    • Payment – Credit cards – double check #s, exp, and NAME (include initials)
    • Follow up with any booking leads
    • Host- business opportunity?
  14. NooraK

    NooraK Gold Member

    OK, this is what I have so far.

    Attached Files:

  15. Jolie_Paradoxe

    Jolie_Paradoxe Gold Member

    Thanks Noora....great list. My team and I thank you!
  16. RMDave

    RMDave Gold Member

    Thanks from me too, Noora!
  17. NooraK

    NooraK Gold Member

    I'm gald you are all finding it useful. :)

    Please feel free to comment if you feel something is missing.
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