Avoid Order Form Mistakes: Tips for New Season Paperwork | S/S 09 Supply Orders

Click For Summary

Discussion Overview

This thread discusses experiences and observations regarding the changes in order forms for the new season, particularly focusing on the placement of copies and the stamping process. Participants share their personal experiences with the new paperwork and express varying opinions on how to handle the different copies of the order forms.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant shares their experience of mistakenly stamping the wrong copy of the order form and emphasizes the importance of checking for changes in the new paperwork.
  • Another participant notes that the change in copy placement was mentioned in a newsletter, specifically regarding the obscuring of credit card numbers.
  • Several participants express their intention to continue giving out the pink copy for their records, with one participant stating they keep it as the top copy to easily see what was ordered.
  • One participant humorously admits to not reading the newsletter carefully and acknowledges their oversight.
  • Another participant mentions that they have always given the customer the top copy without issues and appreciates the new format for keeping credit card information secure.
  • One participant asks for clarification on whether the host should keep a copy of the order form, indicating uncertainty about the process.
  • A participant responds that hosts can include the pink copy with the order or discard it, suggesting that having an extra receipt is beneficial.
  • Another participant expresses surprise at their own past practice of stamping the wrong copy and explains their reasoning for stamping the top white page.

Areas of Agreement / Disagreement

Views differ on the handling of the order forms, with some participants preferring to keep the pink copy while others are comfortable with the new arrangement. No clear consensus emerges regarding the best practice for distributing the copies.

Contextual Notes

Participants are discussing their personal experiences with the new order forms and the adjustments they are making in response to the changes. The conversation reflects a mix of humor and practical concerns about the ordering process.

Who May Find This Useful

Consultants who are navigating the new order form changes and looking for insights from peers on how to manage the paperwork effectively.

Flamingo
Flamingo
Gold Member
Messages
914
Just a FYI for you all. I just got my supply order and sat down to stamp my order forms. So I go through and stamp all of them on the pink copy as usual and then look closer and the customer copy is now the top white copy. Ughhh So now I have to go stamp all of them again......Just thought I would spread the word so no one else does the same thing I did.. Silly girl that I am.... I think we should look close at all the new paperwork so as to see all the changes made this season...:yuck:
 
That was mentioned in one of the newsletters. It was changed because of which copy has the credit card number obscured.
 
I am still going to give out the pink copy. I keep a copy that is usually the top copy so I can see exactly what they ordered.
 
  • Thread starter
  • #4
Ok so I am not reading the newsletter very carefully am I... LOL I need to get it together....
 
christinaspc said:
I am still going to give out the pink copy. I keep a copy that is usually the top copy so I can see exactly what they ordered.
Click to expand...

I agree, I can't see myself relying on one of the copies for all my info. I,too, will keep the white copy for myself.


Also, am I supposed to be giving the host a piece of the 3-part form? I generate a receipt from P3 for ALL orders and just give those to the host...
 
That's funny - because I've always given the customer the top copy anyway. I've never had a problem with reading the orders, and they get shredded sooner or later anyway.
It's just always been easiest to stamp & give the customer the top copy.:D I'm thrilled that now it will also be easy to keep their CC #'s obscured from view!
 
ChefBeckyD said:
That's funny - because I've always given the customer the top copy anyway. I've never had a problem with reading the orders, and they get shredded sooner or later anyway.
It's just always been easiest to stamp & give the customer the top copy.:D I'm thrilled that now it will also be easy to keep their CC #'s obscured from view!
Click to expand...

or burned!:D:D

and I've always given the top copy too - for no other reason than I am lazy and didn't want to have thumb thru the pages to stamp!:yuck:
 
ok, so correct me if I am wrong- I now give the customer their white copy at the show, and leave the pink copy for the hostess, to check the order, so does she include the pink copy with their products, or just toss them?
 
She can include it with the order or toss it. I tell my hosts to put the receipt in the bag - who couldn't use another copy of their receipt?
 
I am such a bozo... I have always stamped the top white page... and then given away the pink one... Oh man!! I can't believe I just realized that.
 
ChefMary412 said:
I am such a bozo... I have always stamped the top white page... and then given away the pink one... Oh man!! I can't believe I just realized that.
Click to expand...

I stamp the top white page so that when people have to write a check, they can see how to spell my name. Then I stamp the pink one before I hand it to them. (or I stamp the pink at home if I have time)
 

Frequently Asked Questions

What are common mistakes to avoid when filling out order forms for Pampered Chef?

Common mistakes include not double-checking customer information, failing to include the correct item numbers, neglecting to note special requests or substitutions, and forgetting to sign and date the order form. Always review your form for accuracy before submission.

How can I ensure I have the correct item numbers for my orders?

To ensure you have the correct item numbers, refer to the latest Pampered Chef catalog or the online product database. It's also helpful to keep a printed copy of the catalog handy when taking orders to quickly verify item numbers with customers.

What should I do if a customer wants to make changes after the order form has been submitted?

If a customer wants to make changes after submission, contact your Pampered Chef support team as soon as possible. They can guide you on how to amend the order or if it’s still possible to make changes before the order is processed.

Are there specific tips for organizing my paperwork during a new season?

Yes, keep your paperwork organized by using a dedicated folder for each season. Label sections for order forms, customer information, and receipts. Regularly update your records and set reminders for follow-ups to ensure nothing is overlooked.

What resources are available to help me avoid order form mistakes?

Pampered Chef provides various resources, including training videos, webinars, and printed materials that focus on order processing. Additionally, connecting with experienced consultants can offer valuable insights and tips for avoiding common mistakes.

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