Simplifying Office Paperwork: Should I Keep Show Receipts?

Click For Summary

Discussion Overview

The thread explores the necessity of keeping show receipts in light of the ability to print them using the Pampered Partner 3 (P3) software. Participants share their experiences and thoughts on managing paperwork and data backup related to their consulting activities.

Discussion Character

  • Exploratory
  • Anecdotal
  • Technical explanation

Main Points Raised

  • One participant questions the need to keep physical receipts since P3 allows printing them anytime.
  • Another participant mentions using order forms and staples them to show summaries, unsure if it's necessary.
  • Several users express concerns about data loss and the importance of backing up P3 data, sharing personal experiences of past issues.
  • One participant identifies as a consultant and shares their plan to keep receipts in a file box to reduce clutter.
  • Multiple participants seek clarification on the differences between Pampered Partner and P3, with some noting that P3 is the newer version.
  • One participant mentions they back up their data regularly and considers reducing physical paperwork once they feel comfortable with their data management.
  • Another participant shares a humorous anecdote about a mix-up with an order, highlighting the importance of accurate record-keeping.

Areas of Agreement / Disagreement

Views differ on whether to keep physical receipts, with some participants advocating for retention due to potential data loss, while others feel confident in relying on digital backups. No clear consensus emerges on the necessity of keeping show receipts.

Contextual Notes

The discussion reflects a range of experiences with the transition to P3 and the management of paperwork among Pampered Chef consultants. Participants share personal strategies and concerns about data management.

Who May Find This Useful

Consultants navigating the transition to P3 and those looking for insights on managing paperwork and data backups may find this discussion relevant.

ginamkiely
ginamkiely
Messages
851
Ok, since we have PP3 and can print a receipt for anyone at anytime do I really need to keep all the receipts from shows? I'm thinking that can eliminate a lot of paperwork in my office and I have the pampered partner receipt paper so I can print anytime. Am I right or should i keep them??
 
do you mean the order forms? i use the oof and i staple all of those to the show summary i print off ... dont know if i need to, but i do LOL
 
  • Thread starter
  • #3
yeah the part of the order form that i get to keep from shows. why do i need to keep it if i can print one anytime i need to from PP3? also, a show summary.... do i need to print one of those when it's always in my computer? my office is already cluttered enough (half family papers, half scrapbooking stuff and now PC) so i'm trying to keep the paperwork to a minimum.
 
You don't NEED to, but that also depends on how diligent you are about backing up your P3 data. I've heard horror stories from consultants who lost years worth of data because they had a computer problem and had no backup. Since they wanted to be able to use past order histories, etc., they had to re-enter all their orders. If they didn't have paper copies, they'd have been sunk.
 
What's p3?Ok, I'm a little in the dark here. What is P3? I've got pampered partner 17.0 on my computer. Is P3 the same thing?
 
  • Thread starter
  • #6
oh my god Ann you're scaring me!! lol. Seriously, thanks for the warning of that. I already had to uninstall and reinstall P3 and almost lost a few shows. I guess I'll get a file box and keep them in the attic, conveniently the door to the attic is already in my office so it won't be a far walk. lol.

Thanks for the help, i feel better already!
 
  • Thread starter
  • #7
tabnat80 said:
Ok, I'm a little in the dark here. What is P3? I've got pampered partner 17.0 on my computer. Is P3 the same thing?
Click to expand...

i don't think it's the same thing, pampered partner 3 is the newest program they have.
 
tabnat80 said:
Ok, I'm a little in the dark here. What is P3? I've got pampered partner 17.0 on my computer. Is P3 the same thing?
Click to expand...
P3 is the new Pampered Partner. It is included on your disc to update PP each season. P3 is also what new consultants are getting.

You can choose to update to P3 whenever you want to or for now just keep using PP until they make us change over to the new program.
 
tabnat80 said:
Ok, I'm a little in the dark here. What is P3? I've got pampered partner 17.0 on my computer. Is P3 the same thing?
Click to expand...

You have the old version P3 is the new version (Pampered Partner Plus). It is my understanding that you won't be able to use Pampered Partner much longer. If you are active you should've gotten the disk in your changeover or you can download it from CC. It takes some getting used to so download it now and play with it before you have an actual show to enter.
 
When I change over to p3 will the pampered partner info/show info covert over too?
 
I have been printing them out but am considering just trying to be really diligent about backing up to my flash drive. Like making it a daily thing. I dont do filing well already, not having to keep these things I think would be nice :)
 
tabnat80 said:
When I change over to p3 will the pampered partner info/show info covert over too?
Click to expand...
There is one chance to import data from a PP backup when you install P3. What you can do is install P3 to play with it, and continue to use PP for shows. Then when you're comfortable with P3, uninstall it, do one last backup of PP, and reinstall P3, importing the data. Then you'll have the lastest in P3 and be ready to go.
 
chefann said:
There is one chance to import data from a PP backup when you install P3. What you can do is install P3 to play with it, and continue to use PP for shows. Then when you're comfortable with P3, uninstall it, do one last backup of PP, and reinstall P3, importing the data. Then you'll have the lastest in P3 and be ready to go.
Click to expand...


Dumb question #762. Can you install it into more than one computer? For example, can I install on my PC and my laptop? (Im a computer invalid)
 
Denarella~

Yes...you can install it on more than one computer. I have it on my husband's laptop and on "my" computer downstairs. I usually am on my DH laptop (since it's upstairs and easy to access) then I just back up P3 onto my flash drive and then take it down to "my" computer and "restore" to update that computer so they are then exactly the same. I have to use my computer to print out receipts, and it is very simple!


Correct me if I am wrong here ladies and gents....doesn't HO now have a backup of our stuff if we are using P3? I thought that was one of the perks of using P3....if (God forbid) something happens to my computer and my backup is messed up too, can't they restore it for me? I thought I remember hearing someone talking about this...they had a crash and HO was able to help them get all of their information back. Please tell me I heard right!!
 
  • Thread starter
  • #15
Kelly.. when i lost my program the other day HO helped me locate the backup that my computer made itself, not the one i made. it's comforting to know it is there. i have a laptop with vista in it and it's not as compatible with some programs, P3 being one of them so i've been having more problems than some i think.
 
Great! I only use the PC downstairs when I have print! Laptop is upstairs with me! Thanks, Kelly!
 
I kee mine in a file cabinet b/c I have not been good at putting all the contact info in my computer. Since I have started P3 I put it all in but for some reason did not with PP. I think I am going to start getting rid of the ones on P3. My file cabinet is getting full. I need to manually go in and enter what I did not put in PP and then I would feel comfotable getting rid of them all.

I backup after every show that I enter. If I start throwing away, I will wait until the show has arrived and been delivered by the host to do so in case someone calls and I have ordered or they have written down the wrong thin on the order form I can go back to what they filled out.
 
  • Thread starter
  • #18
jrstephens said:
I backup after every show that I enter. If I start throwing away, I will wait until the show has arrived and been delivered by the host to do so in case someone calls and I have ordered or they have written down the wrong thin on the order form I can go back to what they filled out.
Click to expand...

THat's definitely smart. My first show, someone write in and paid for APPLE SLICER STAND then when they got the APPLE SLICER STAND they were upset because they ordered the APPLE SLICER... uh... NO YOU DIDNT! LOL. So then I ordered her the APPLE CORER PEELER SLICER and had it sent to her, i paid the shipping... then she gets that and calls me to say she didn't order that either.. she wanted the APPLE WEDGER. Are you kidding me? I finally went to her house, bought a catalog and said point to what you want. lol.
 

Frequently Asked Questions

1. Why should I keep show receipts from my Pampered Chef events?

Keeping show receipts is essential for tracking your sales and expenses. They provide a clear record of transactions, which can help you manage your finances, prepare for taxes, and analyze your sales performance over time.

2. How long should I keep show receipts?

It is generally recommended to keep show receipts for at least three to seven years. This timeframe aligns with IRS guidelines for tax records, ensuring you have documentation in case of an audit or if you need to reference past transactions.

3. What should I do with show receipts after I’ve recorded them?

After recording the details of your show receipts in your financial records, you can organize them in a filing system. Consider categorizing them by month or event type, and store them in a safe place, either physically or digitally, to ensure easy access when needed.

4. Can I discard show receipts if I have digital copies?

Yes, if you have scanned or photographed your show receipts and stored them securely, you can discard the physical copies. However, ensure that the digital copies are clear and legible, and back them up to prevent loss.

5. What if I lose a show receipt?

If you lose a show receipt, try to obtain a duplicate from the customer or the Pampered Chef system if possible. If that’s not an option, make a note of the transaction details in your records, including the date, amount, and items sold, to maintain accurate financial documentation.

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