Efficient and Cost-Effective Guest Folders and Lapboards for Trade Shows

Click For Summary

Discussion Overview

This thread explores various methods and materials participants use for lapboards and guest folders during trade shows. Participants share personal experiences and ideas regarding cost-effective solutions and practical applications for their presentations.

Discussion Character

  • Anecdotal
  • Opinion-based

Main Points Raised

  • One participant, identifying as a consultant, shares their experience using view-all binders modified into lapboards, noting their durability and affordability.
  • Another participant mentions purchasing a laptop instead of lapboards, finding it more efficient for calculations during shows.
  • Several users express appreciation for lapboards and folders, citing positive feedback from guests and their usefulness in organizing materials.
  • One participant discusses the weight of lapboards and prefers using a catalog with an order form instead, aiming to keep their setup simple.
  • Another participant describes a creative approach to engaging guests by incorporating a game with the guest special into their catalog distribution.
  • One user mentions using a binder for specials and theme shows, emphasizing the importance of not overwhelming potential consultants with too much equipment.
  • A participant shares their experience of finding free binders and using them effectively for their needs, while also seeking a solution for business card storage.
  • Another participant provides information about where to purchase business card sleeves at a discounted price.
  • One user recounts a successful director's past use of manila folders and offers a simple method for displaying business cards on lapboards.

Areas of Agreement / Disagreement

Views differ on the best materials and methods for lapboards and guest folders, with no clear consensus emerging on a single preferred approach.

Contextual Notes

Participants share a range of experiences, from newly started consultants to those with more experience, reflecting diverse strategies based on personal preferences and show dynamics.

Who May Find This Useful

Consultants looking for creative and cost-effective solutions for organizing materials at trade shows may find the shared experiences and ideas beneficial.

S
sunset7435
Gold Member
Messages
12
I was wondering what everyone uses for lapboards/ guest folders at shows. Since i have been doing PC, i stole this idea from my director, and i give full credit to her for this: I use the view-all binders, but cut off the spine so i have two lapboards, both with a pocket to put everything, and on the other side the see through pocket to put the specials or whatever. Usually you can pick up the binders at a wholesale club (I got a 6-pack of white view-all binders for around $7 at Costco) and i've also seen them in some dollar stores as well. Either way, i think the expense is worth it, it will last a long time.
 
That's a great idea! I just started and thought about purchasing lap boards but I bought a laptop instead (I know that sounds crazy since I'm only in SS 2). I am not the best in Math and I thought hey, why not? It will get me in and out of everyone's home faster than sitting there doing the math!

Thanks again for the idea!
Kristi
 
Both great ideas I recommend!Lap boards or folders were suggested to me by a guest at one of my first shows and I so appreciate it! Guests love them!

I too have a laptop that I carry to shows. I tell them (truthfully) that I paid for it with PC paychecks and besides "I'm calculator illiterate".
 
I bought a bunch of lapboards last year but find them too dang heavy to haul to every show -- so I just use the catalog with an order form in it - I have the specials in my tri-fold display stand.
 
I also put an order form and a survey slip inside the catalog and hand that to my guests along with a pen, of course. I do think that the lapboard idea is a great one, but I also feel like I have enough to carry around and don't like to make my job look so hard. I also sometimes put a copy of the guest special inside only one of the catalogs, and then challenge the guest who has it to remind everyone 3 times during my demo what the guest special is...then if anyone purchases the guest special, she gets $1 for each guest special purchased off of her order. It turns into a fun little game, reminds people of the guest special, and can even put a little recruiting bug in the ear of the "guest special" person.
 
I just take folders with the catalog and receipt in them. I have a binder that I pass around with the specials and some theme shows in it. I want to keep it simple so when potential consultants are watching, they don't feel overwhelmed by how much I lug around.
 
LapboardsI just started using these. I put in a catalog, order form, stop sell info, and a drawing slip. I have been trying to find a see thru sleeve to put business cards in but no no aval :( . So until I do I paperclip my business card to the front pocket. As it turned out I didnt pay anything for my binders, someone had thrown them away at flea market I go to, they were all new! In the front full side is a great place to put other info like that month's guest special, or recruiting or even booking info!
:cool:
 
Business card sleevesOfficeMax has business card sleeves. They are $3.59 for a 10 pack, if you go through PamperedPerks you can get them for $2.85. They are called Self-Adhesive Business Card Holders
 
Very dooable lapboardA VERY successful director we knew as she was just starting out. She used legal sized manilla folders with catalog, order form, and pen inside. This was before pampered partner--shows were sent in longhand. Not sure what she does now; she is very successful--I see her on stage each summer at conference for top performance cluster.

Not spending much money, you can get a good looking business card holder on any hard surface: Using clear scotch tape, tape the left side and bottom of your business card to the board. Then, just tuck 2 or 3 other cards behind it - your guests can take them out!

I bought the Town & Country lapboard because I like the look of them, but only use them for shows of 15 or more guests--I like the home-y-ness of the manilla folders, and it lets others think - hey, I could do that!
 

Frequently Asked Questions

What materials are best for creating guest folders and lapboards for trade shows?

For creating guest folders and lapboards, lightweight and durable materials such as cardstock, laminated paper, or plastic are ideal. These materials are cost-effective and can withstand handling during trade shows while providing a professional appearance.

How can I design my guest folders and lapboards to be eye-catching?

To make your guest folders and lapboards eye-catching, use vibrant colors, clear branding, and engaging graphics. Incorporate your logo prominently and consider using high-quality images or illustrations that reflect your products. Additionally, ensure that the layout is clean and easy to read.

What information should I include in my guest folders and lapboards?

Your guest folders and lapboards should include essential information such as your company name, logo, product offerings, contact information, and any promotional materials. You may also want to include a schedule of events, special offers, or a QR code linking to your website or social media.

How can I keep costs down when producing guest folders and lapboards?

To keep costs down, consider printing in bulk, using digital templates, and sourcing materials from local suppliers. Additionally, you can opt for simpler designs that require less color printing or use standard sizes to minimize waste and reduce production costs.

What are some tips for effectively using guest folders and lapboards during trade shows?

During trade shows, use guest folders and lapboards as tools to engage visitors. Hand them out during conversations, encourage attendees to take notes, and use them to present promotional materials. Make sure your staff is trained to highlight key information and answer questions while utilizing these materials.

You must log in or register to reply here.

Similar Pampered Chef Threads

I Found Some Great Guest Folders
  • pamperedlinda
    • Business, Marketing and Customer Service
Replies
5
Views
2K
pamperedlinda
Make Your Own Lapboards with Wal-Mart's $2.88 3-Ring Binders!
  • amy07
    • Business, Marketing and Customer Service
Replies
2
Views
1K
Admin Greg
Organizing Receipts for Customer Show Folders: My Strategy
  • pcsharon1
    • Business, Marketing and Customer Service
Replies
2
Views
2K
AJPratt
Score 12 Lapboards for $5.49: Crafting Chefs' Secret Weapon Revealed!
  • amy07
    • Business, Marketing and Customer Service
Replies
2
Views
1K
amy07
Host/Guest Folders: Honest Opinions and Critiques
  • PCwithStay-C
    • Business, Marketing and Customer Service
Replies
7
Views
3K
Countrykitchenmichelle
Efficient Show Organization with File Folders: Tips and Tricks
  • PamperedK
    • Business, Marketing and Customer Service
Replies
9
Views
2K
beepampered
Great Deals at Staples This Week!
  • ChefBeckyD
    • Business, Marketing and Customer Service
2 3
Replies
63
Views
6K
Kristina21
I Am Thinking About Using Lapboards. I Refuse to Buy Them From
  • wadesgirl
    • Business, Marketing and Customer Service
Replies
22
Views
3K
koima
Streamline Your Show Prep: Tips from Top Consultants for Host & Guest Packets
  • ChefRiGuy
    • Business, Marketing and Customer Service
Replies
16
Views
2K
CAPCnewbie
Efficient Guest Special Print Outs for Events and Fundraisers
  • Tracy99
    • Business, Marketing and Customer Service
Replies
4
Views
2K
AnaCash
Back
Top